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Meetings are a way of sharing, within a group of individuals, the same level of knowledge of a subject or a problem and of making decisions collectively. Additionally, decisions made collectively, with representatives of the various entities involved, will be much more easily accepted by all concerned.
Meeting is very important in every aspects of business because it will inform individuals the output of their performance and sacrifices, it will also make time of making and sharing strategies in every individuals or colleagues
Why are meetings common in a corporate setting and a business environment? Why do people have to converge and talk about work and business matters? Meetings are organized and conducted in almost every corporate office and business establishment for a specific purpose. Usually, this gathering of individuals is done to deliver new knowledge and information, and discuss crucial issues and team projects.
Some organizations hold regular scheduled meetings as part of the routine at work. For them, it is one of the ways to keep each other updated with work matters and a way of keeping track of individual and team work progress through a healthy discussion. Meetings can also help a team arrive at a unanimous decision when decision-making is needed. In a business, meetings can be regarded as a way of discussing business matters and any developments in the business trend.
Meetings are Powerful Business Weapon
Knowing that the business world is competitive in nature, business people need regular personal interaction more than ever. Although telephone and online communication allow for a convenient and quick means of interaction with customers and provide an avenue for quick sharing of ideas, scheduling clients for a business meeting still creates a different effect on the business. Negotiations are actually best dealt with over business meetings. There are times when business affiliates can get business deals over and done with in a one-time meeting.
Through business meetings, a company can increase its network by creating new ones. When your business ties up with a satisfied client, that client will possibly recommend your service to other associates and business partners.
As a tool in business, meetings with business clients can be done through lunch or dinner meetings for a change of environment. But this is best done if the conversation is light such as that of closing a business deal or sealing in the contract. For more serious issues though, a more formal setting is ideal.
Meetings Keep the Organization on Track
Regular work sessions do not just strengthen bonds and work relationships among employees, but it also keep teams on track regarding work matters. For example, when a team is given a huge project, a kick-off meeting is the best way to delegate tasks and assignments.
In order to keep track of the work progress, regular meetings can be conducted where team members share each other’s development. The whole team is constantly updated with how well the project goes and what things need to be worked on. Another example is when there are changes in the departmental goals. The manager may call for a meeting to discuss the changes with the members so they are updated with any modifications.
On the part of the management, conducting a meeting makes it easy for them to deliver any important updates at one time and at the same time to the members. Meetings also provide an opportunity for the management to acknowledge the accomplishments of group members through public recognition.
Meetings Help a Team Arrive at a Consensus
One reason why a meeting is important is because it helps a group to reach a common decision when urgent and crucial matters need to be discussed and brainstormed through personal interaction. Email or conference call may not effectively iron out any issues arising in the office.
You may have already experienced attending an urgent meeting due to a work issue that requires immediate resolution. Notice that in situations like this, participants are actively interacting and exchanging opinions. Through a meeting, members are able to compare plans and propositions before individuals take on conflicting directions.
Although there are petty arguments and disagreements of each other’s ideas, the facilitator is there to control the situation. The important thing is that everyone arrives at a consensus by the end of the session. With uniformity in decision making, the goals are achieved in no time. From the broad discussion, commitment to a decision and course of action are guaranteed from the members.
Individuals must understand that meetings are very essential to the success of the organization. Although it is an integral part of office routine and some may find it plain and boring in the long run, meetings go beyond achieving goals; it fosters and strengthens good working relationship. Just think of that advantage.
Thanks for the invitation
Agreed with both answers given by
Mr.:Vinod Jetley & Mr.:Divyesh Patel
as well too
Conducting meetings is not the objective itself. It is the discussions that take place in meeting that matters. Are all the people attending the meeting ready to discuss all problems. Are they ready to discuss their ideas without any fear or regret or obstacles. Are meetings giving positive results or just a chance to re-discuss the problems.
What is more important is informing all the parties invited for this meeting about the issues that will be discussed and not have them surprised or shocked. There should be integrity in dealing between the parties and not just sad faces with prepared answers for any question or issue.
Conduct meeting is very important issue for solving problems which occurred during performance of works. Discuss the proposals included in the agenda for the benefit of the organization and its staff, or to assess the Organization's financial situation and how to increase production to come out with recommendations and final decisions
Importance of Meetings -
Better Input\\s from attendees
Collective decision
Elimination of communication errors
Proactive measures
MOM will give clear picture of who should do what and cut off date to complete the task
