أنشئ حسابًا أو سجّل الدخول للانضمام إلى مجتمعك المهني.
There are special training possibilities on meeting management, where managers can learn how to lead meetings in a effective way. There many tips to do so such as:
- Know and understand the meeting objectives
- Set a clear agenda and stick to it
- Know who should be invited
- Get all participants involved and fairly without allowing someone to dominate
- Mobiles OFF, no other means such as tabs or laptops unless it is needed for the purpose of the meeting
- Write down minutes of meeting
- Set clear action points with responsibilities.
• Chairman to know meeting’s objectives, possible directions, others’ likely roles
• Ensuring presence of optimum number
• Intelligent formulation of agenda
• Preparation of useful working paper
• Distribution of working paper in Time
• Statement of a Tentative Finishing Time
First of all, let everyone know whats the agenda so that all are prepared, then involve all in the meeting to contribute or voice their opinion. But all that depends on what kind of meeting we are to have. If its to do with work practices, products/launches then the ball game is completely different but in a nut shell:
1. Agenda must be made known to all.
2. Time for preparation should be given for them to study and come for the meeting.
3. Minutes must be maintained for recording who contributed what to the topic.
4. Appreciation of the best suggestions made should be made clear to participants.
Arrange the meeting in its most appropriate timing so that all can participate in accordance with the schedule. Clear understanding and conveyance of the subject matter. Allow all to actively participate, Leave all the remains inside the Conference hall and not allow to drag any issues after the meeting. Document the meeting proceedings clearly and in authentic manner. The purpose of meeting a two way communication and should not be confined to one way resolution. The opinion of the participants need adequate evaluation and recognition.
Agreed to many other points expressed by the colleagues.
That preparation may be by letting them attending very formal meetings
then by exercising and leading small meetings.
Meeting Management
Tip #1: Begin With a Purpose.
Tip #2: Encourage Open Discussion for More Effective Meetings
Tip #3: Press for Closure
Tip #4: Summarize the Main Point
Tip #5: Keep a Record
Quick and easy way to change deadly waste time meeting into a productive and effective meeting:
Know why you called the meeting
Know what action you expect from the meeting
Never send a meeting to do a conversation’s work
Designate someone you trust to take the minutes
Establish the rules of order
Start on time, end early
Maintain focus
Assign action items at the end
Verify agreements
Follow up with assignments and agreements
Thanks for the invitation
Agreed with both answers given
by Mr.: Zafar & Mr.: Mayaleh as well too
I agree with Mr. Ibrahim Hussein Mayaleh, but it depend mostly of the character of the meeting. Some meetings could be open for discussion and other couldn't. In generally most important thing is the Agenda which means the manager should know very exactly what the goal of the meeting is and the last point of the agenda of course is the time for the open discussion or questions.
I have conducted special training on the subject of ""effective meetings" and I have noticed through my management consultancy services that the majority of large organizations are poor in such practice
