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Document VS Record ?

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تم إضافة السؤال من قبل LABIB KOOLI , Director of the Sectoral Center for Training in Hotel Technologies at Southern Hammamet , Tunisian Vocational Training Agency (ATFP)
تاريخ النشر: 2015/01/27
Bassam AL - Mujamami
من قبل Bassam AL - Mujamami , مدير الموارد البشرية والشئون الإدارية , Bin Mariee Group

The differences between document and record :

 

A document:

is any piece of written information in any form, produced or received by an organisation or person. It can include databases, website, email messages, word and excel files, letters, and memos. Some of these documents will be ephemeral or of very short-term value and should never end up in a records management system (such as invitations to lunch).

 

A record :

Some documents will need to be kept as evidence of business transactions, routine activities or as a result of legal obligations, such as policy documents. These should be placed into an official filing system and at this point, they become official records. In other words, all records start off as documents, but not all documents will ultimately become records.

Elke Woofter
من قبل Elke Woofter , Project Assistant , American Technical Associates

A document is one file (one piece of paper) a record are many files gathered in to a folder and keeping track of it

While it seems as though everything is captured online in some way, shape or form, there's a proper way to create documents and records.

A document is a written, drawn, presented or recorded representation of thoughts. 

In computer science, a record (also called struct or compound data) is a basic data structure (a duple may or may not be considered a record, and vice versa,

 

Vinod Jetley
من قبل Vinod Jetley , Assistant General Manager , State Bank of India

A document can be a procedure, specification, drawing, work instruction and the record is also a document with the difference that it provides evidence of compliance with established requirements and effectiveness of the operation of QMS.

Wolf Klaas Kinsbergen
من قبل Wolf Klaas Kinsbergen , Managing Director, Designer , ingenieursbureau KB International NV

For me a document is something on paper, a record is for me something digital but also has a meaning as something to fall back on.

Kathy Mustafa
من قبل Kathy Mustafa , Personal Assistant to CEO- Managing Sales and Marketing Departments , Saudi Kinda Real Estate

I wouldn't want something just documented, I'd rather have it on record.

Alex Al Yazouri
من قبل Alex Al Yazouri , General Manager , Al Mushref Cooperative Society

Nowadays document is on paper and the records are digitals.

Divyesh Patel
من قبل Divyesh Patel , Assistant Professional Officer- Treasury , City Of Cape Town

A document is any piece of written information in any form, produced or received by an organisation or person.

 

A record relates to an activity or transaction that has happened in the past.

 

VENKITARAMAN KRISHNA MOORTHY VRINDAVAN
من قبل VENKITARAMAN KRISHNA MOORTHY VRINDAVAN , Project Execution Manager & Accounts Manager , ALI INTERNATIONAL TRADING EST.

Documents establish legal relations whereas records are evidences in support of activities carried out/assigned  which also include  documents.

LABIB KOOLI
من قبل LABIB KOOLI , Director of the Sectoral Center for Training in Hotel Technologies at Southern Hammamet , Tunisian Vocational Training Agency (ATFP)

I 'd like to endorse the answer given by Mr Bassam ! and to highlight that records are a special type of documents they may be on digital or on paper support..

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