What aspects are critical and must be considered during the design phase while moving from a manual HR process to an Oracle/SAP based system/process?

I remember my days when we were in same process from paper to Electronic Health record system .
It was so difficult but after when we trained , tehn it was in routine.
I agreed with Farrukh , training on new system guarantee it's sucess.

Some of the aspects related to the situation that come to my mind are: The process must fulfill the arising needs of the organization.
The system must reduce cost related to manual HR system.
There are trained/ trainable people available to handle the new system.
The organization culture must support the new system.
The transition should be smooth and there are no other hinderances in the process of implemetation.
The systm should be implemented gradually and not suprizingly and suddenly so that the people can accept this change and can develope a minddset accordingly.
Though this is not an exhaustive list but i hope it can give an idea regarding the situation.

Human Resource Information Systems (HRIS) have become one of the most important tools for many businesses. Even the small, twenty-person office needs to realize the benefits of using HRIS to be more efficient. Many firms do not realize how much time and money they are wasting on manual human resource management (HRM) tasks until they sit down and inventory their time. HRIS is advancing to become its own information technology  field. It allows companies to cut costs and offer more information to employees in a faster and more efficient way. Especially in difficult economic times, it is critical for companies to become more efficient in every sector of their business; human resources (HR) is no exception.

 

the aspects related to the situation that come to my mind are:

1. The process must fulfill the arising needs of the organization.
2. The system must reduce cost related to manual HR system.
3. There are trained/ trainable people available to handle the new system.
4. The organization culture must support the new system.
5. The transition should be smooth and there are no other hinderances in the process of implemetation.
6. The systm should be implemented gradually and not suprizingly and suddenly so that the people can accept this change and can develope a minddset accordingly.

Though this is not an exhaustive list but i hope it can give an idea regarding the situation.

 

Dear Amal, from my experience the key for any HR database to succeed is how quickly you determine the needed data to be stored on the database parent table (Employees) and how you can get updated data for each and every employees.
the posibility to print all the HR forms that initiate HR process with the needed and repetative data in each and every HR applications such as : Employee ID - Name - Work Place - hire Date etc..
that is allready stored @ Employee table to make sure that all users keen to update the employee data and make thier work easier through using the database App.
Examples : leave - performance appraisals - contract renwal etc..
also you can use control on this application such as one year contract - print performance appraisals for all the active work force as of31/12/2013.
after that quickly link your database with day to day HR and Adminstration Processes such as Payroll - monthly attendance sheet - employee status and history form - searching for employees by name by employee_id or by national number and produce HR statistics.
after you are done from all the above you can start a new database for recruitment that hold sourcing for those candidates willing to work @ your company.
i hope you find my answer usefull   Best Regards,

Thank important question Dear Amal looking forward to the good answers by Members

Dear Amal

Its important to note that what is the market trend and where we are going .

to sustain/Exists in the global market of present trend you have to move to the Digital/Automatic form rather than Manual. Yes ofcourse there are many difficulties in the shifting process 

like:

1 : Technical difficulties.

2: fear of Loss

3: New Recruitment / or Proper Training

4: information mishandeling/ Misuse

5: Technology Selection

 

but you have to overcome those problem as a opportunity so that you can be more efficient than ever.

i hope it may help you.

Thank you.

1. Everyone should be aware of the objective.

2. Train the people, including the HR people who need to be involved.

3. Ensure loss of data

4. Follow up training.

5. Train all new employees on the new systems in the organization.