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When your computer become crowded with thousands of files and numerous folders with multiple topics, the necessity to organize those files or folders is the main KEY to success and solves any issue or problem you may encounter with your work at your laptop or PC.
However, several ways can be useful in searching your files easily as in the following:
1- INDEX:
== By default, all of the most common files on your computer are indexed. Indexed locations include all folders included in libraries (anything you see in the Documents library, for example), e‑mail, and offline files. Files that aren't indexed include program files and system files—files that most people rarely need to search.
== Windows uses the index to perform very fast searches of the most common files on your computer. It improves the efficiency of searches by keeping track of file names and other information for most of the files stored on your computer.
== It's best to let the index run uninterrupted in the background, but you can "Pause" it for15 minutes at a time. When you open Indexing Options, click "Pause" for your index.
== The easiest way to add something to the index is to include a folder in a library. When you do that, the content in that folder is automatically indexed.
== Note-It is better to know that:
=a= You can also add something to the index without using libraries. You can add or remove an index location by choosing "Indexing Options" and clicking "Modify" to add or remove a location. Then, select or clear its check box in the Change selected locations list, and then click OK.
=b= If you don't see all locations on your computer in the list, click Show all locations. (If all locations are listed, Show all locations won't be available.)
=c= If you are prompted for an administrator password or confirmation, type the password or provide confirmation.
=d= If you want to include a folder but not all of its subfolders, click the folder, and then clear the check box next to any subfolder that you don't want to index. These folders will appear in the Exclude column of the Summary of selected locations list.
=e= You cannot index your entire computers so as to make your all searches fast. If you make the index too large, or if you include system file locations (such as the Program Files folder), your routine searches will slow down. For best results, it is recommended that you only add folders that you search frequently.
=f= If you are experiencing problems with searching, such as unusually slow searches or incomplete search results, run the Search and Indexing troubleshooter to see if it can diagnose the problem. Depending on the severity of the problem, the Search and Indexing troubleshooter might need to restart the Windows Search service.
2- Start Menu:
You can use the search box on the Start menu to find files, folders, programs, and e‑mail messages stored on your computer.
n To find an item using the Start menu:
n Click the Start button, and then type a word or part of a word in the search box.
n As you type, items that match your text will appear on the Start menu. The search is based on text in the file name, text in the file, tags, and other file properties.
n When searching from the Start menu, only files that have been indexed will appear in search results. Most files on your computer are indexed automatically.
3- Search Box:
== You're often likely to be looking for a file that you know is in a particular folder or library, such as Documents or Pictures. Browsing for the file might mean looking through hundreds of files and subfolders. To save time and effort, use the search box at the top of the open window.
== The search box in a folder or library is located at the top of every library. It filters the current view based on text that you type.
== The search looks for text in the file name and contents; and in the file properties, such as in tags. In a library, the search includes all folders included in the library as well as subfolders within those folders.
== To search for a file or folder by using the search box:Type a word or part of a word in the search box.As you type, the contents of the folder or library are filtered to reflect each successive character you type. When you see the file that you want, stop typing.
== Note:
- If you regularly search for a certain group of files, it might be useful to save your search. When you save a search, you don't have to fine-tune the settings the next time you want to use it. Just open the saved search and you'll see the most current files that match the original search.
- When the search is completed, on the toolbar, click Save search. In the File name box, type a name for the search, and then click Save. A shortcut to the saved search will be added to the Favorites section of the navigation pane. The search itself will be saved in the Searches folder (located in your personal folder under Computer).
4- Search Filters:
= If you're searching for a file based on one or more of its properties (such as a tag or the date the file was last modified), you can use search filters to specify the property in your search.
A. In a library or folder, click in the search box, and then click the appropriate search filter below the search box. (For example, to search the Music library for songs by a particular artist, click the Artists search filter.)
B. Depending on which search filter you click, choose a value.
C. You can repeat these steps to build complex searches on multiple properties. Each time that you click a search filter or value, terms are automatically added to the search box.
5- Expand your search beyond a specific library or folders:
- If you can't find what you're looking for in a specific library or folder, you can expand the search to include different locations.
a) Type a word in the search box.
b) Scroll to the bottom of the list of search results. Under Search again in, do one of the following:
n Click Libraries to search across every library.
n Click Computer to search across your entire computer. This is the way to search for files that aren't indexed (such as system or program files). However, be aware that the search will be slower.
n Click Custom to search specific locations.
n Click Internet to search online, using your default web browser and your default search provider.
6- Tags:
= a Tag is custom file property that you create to help finding any file. Finding a picture on your computer can be very difficult, especially if you have thousands of them. You can make it easier to find your pictures by applying Tags to the pictures. Later, you can use the search box to filter the pictures by tags or other criteria.
= In order to add tags to your pictures:
· Open the Pictures Library, locate and click the picture that you want to tag.
· To select multiple pictures that you want to tag the same, press and hold down the Ctrl key, and then click the pictures you want to tag the same.
· In the details pane at the bottom of the window, next to Tags, click Add a tag, type a tag name, and then click Save.
· If the details pane isn't displayed, on the toolbar, click Organize, click Layout, and then click Details pane. The details pane displaying tags for the selected picture:
a) In the details pane, you can also add a title and rate the picture. You can rate pictures with one-star to five-star ratings.
b) You might want to add tags to your pictures to identify people, the location, or the event shown in the picture.
c) You can add multiple tags to a picture. To separate tags, type a semicolon (;) between each tag.
d) After adding a tag to a picture, the tag will be displayed next to Tags in the details pane when you click a tagged picture.
e) You can also add tags when you're importing pictures from your camera.
Best wishes,
lubna Al-Sharif
Use search option
you can search the by file name, file format (.doc, .pdf.) and location (d:/, E:/.) ,
I would recommend an awesome tool called Everything . It searches in your computer using super-quick indexing algorithm to let you get results as you type.. literally!. Why its "the choice"?
How to use it?
More in the FAQs.
Thanks.
use F3 for quick search access, in windows7&8 it searches for files and folders as you type in.
