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rules for the build a document system for an industry
Prepare a document starting with the purpose of the data protection and record keeping. Identify and assess the list of MOST important documents and its retention period as per statutory or regulatory requirements. Involve finance and administration dept to assist in organising this document.
There are many outsourced company who could assist you such as Gulf Warehousing Co.
The document control system should be upgraded from HARDWARE to SOFTWARE. Softcopies of all the documents can be made and stored with even backup. Then there are lot of Office Automation Softwares which can be used to upgrade your document system in soft form. The world is now adopting software techniques to store documents with more control and safety
Documents stored on online services are also generally well protected from unauthorized access. All online document storage users must create accounts with standard user login credentials. Industry standard AES-256 encryption is often employed to secure data stored on online services, equal to the encryption applied by banks and financial institutions to their online applications.
However, online document storage is not without its drawbacks. Security, encryption, and data protection policies vary widely among online storage providers, so it is imperative that planners perform due diligence before storing sensitive files on such services. Also, as documents are accessed over the Internet, planners need to have contingency plans in place when Internet access is not available or the online provider experiences a service interruption.
With the basics of online document storage addressed, let’s explore some of the more popular online services you can use to store and access your files. Each description is followed by a summary of its respective pros and cons.
A document mamagement system which is to be hosted on-line or on the cloud with atleast one or more backup locations
Millions of documents can be control in a properly way by using just the excel sheet without having knowledge in any specific document controlling softwares.
Proper documentation is at the heart of a well-functioning Quality Management System. There must be documentation developed to support the implementation, education, deployment and control functions of the system. Some of the common documents may include:
Proper documentation is vital to the success of a QMS and maintaining control of those documents is equally important. A document control system manages the creation, approval, distribution, revision, storage and disposal of all quality documentation. The system functions to assure everyone is performing tasks in the same manner using the correct revision of the document.
you have to identify and sort the most important documents to save so as not to waste space and time. You still keep the segregated documents as back up just incase you will be needing it
Follow ISO Cerification guideline
document is very important so pls keep for filed to safe and easy to handling
propere work fill by projexct & machine with update data than sadisfi
First you have to identify and sort the most important documents to save so as not to waste space and time. You still keep the segregated documents as back up just incase you will be needing it
The document control system should be upgraded from HARDWARE to SOFTWARE. Softcopies of all the documents can be made and stored with even backup. Then there are lot of Office Automation Softwares which can be used to upgrade your document system in soft form. The world is now adopting software techniques to store documents with more control and safety
