How to convert a numeric value into English words in Excel ?

Using Microsoft Visual Basic for Applications functions that you can use to convert a numeric value in a Microsoft Excel worksheet cell into its equivalent in English words.

How to create the sample function Called SpellNumber

1. Start Microsoft Excel.
2. Press ALT+F11 to start the Visual Basic Editor.
3. On the Insert menu, click Module.
4. Type the following code into the module sheet.

Option Explicit 'Main Function Function SpellNumber(ByVal MyNumber) Dim Dollars, Cents, Temp Dim DecimalPlace, Count ReDim Place(9) As String Place(2) = " Thousand " Place(3) = " Million " Place(4) = " Billion " Place(5) = " Trillion " ' String representation of amount. MyNumber = Trim(Str(MyNumber)) ' Position of decimal place0 if none. DecimalPlace = InStr(MyNumber, ".") ' Convert cents and set MyNumber to dollar amount. If DecimalPlace >0 Then Cents = GetTens(Left(Mid(MyNumber, DecimalPlace +1) & _ "00",2)) MyNumber = Trim(Left(MyNumber, DecimalPlace -1)) End If Count =1 Do While MyNumber <> "" Temp = GetHundreds(Right(MyNumber,3)) If Temp <> "" Then Dollars = Temp & Place(Count) & Dollars If Len(MyNumber) >3 Then MyNumber = Left(MyNumber, Len(MyNumber) -3) Else MyNumber = "" End If Count = Count +1 Loop Select Case Dollars Case "" Dollars = "No Dollars" Case "One" Dollars = "One Dollar" Case Else Dollars = Dollars & " Dollars" End Select Select Case Cents Case "" Cents = " and No Cents" Case "One" Cents = " and One Cent" Case Else Cents = " and " & Cents & " Cents" End Select SpellNumber = Dollars & Cents End Function ' Converts a number from100-999 into text Function GetHundreds(ByVal MyNumber) Dim Result As String If Val(MyNumber) =0 Then Exit Function MyNumber = Right("000" & MyNumber,3) ' Convert the hundreds place. If Mid(MyNumber,1,1) <> "0" Then Result = GetDigit(Mid(MyNumber,1,1)) & " Hundred " End If ' Convert the tens and ones place. If Mid(MyNumber,2,1) <> "0" Then Result = Result & GetTens(Mid(MyNumber,2)) Else Result = Result & GetDigit(Mid(MyNumber,3)) End If GetHundreds = Result End Function ' Converts a number from10 to99 into text. Function GetTens(TensText) Dim Result As String Result = "" ' Null out the temporary function value. If Val(Left(TensText,1)) =1 Then ' If value between10-19... Select Case Val(TensText) Case10: Result = "Ten" Case11: Result = "Eleven" Case12: Result = "Twelve" Case13: Result = "Thirteen" Case14: Result = "Fourteen" Case15: Result = "Fifteen" Case16: Result = "Sixteen" Case17: Result = "Seventeen" Case18: Result = "Eighteen" Case19: Result = "Nineteen" Case Else End Select Else ' If value between20-99... Select Case Val(Left(TensText,1)) Case2: Result = "Twenty " Case3: Result = "Thirty " Case4: Result = "Forty " Case5: Result = "Fifty " Case6: Result = "Sixty " Case7: Result = "Seventy " Case8: Result = "Eighty " Case9: Result = "Ninety " Case Else End Select Result = Result & GetDigit _ (Right(TensText,1)) ' Retrieve ones place. End If GetTens = Result End Function ' Converts a number from1 to9 into text. Function GetDigit(Digit) Select Case Val(Digit) Case1: GetDigit = "One" Case2: GetDigit = "Two" Case3: GetDigit = "Three" Case4: GetDigit = "Four" Case5: GetDigit = "Five" Case6: GetDigit = "Six" Case7: GetDigit = "Seven" Case8: GetDigit = "Eight" Case9: GetDigit = "Nine" Case Else: GetDigit = "" End Select End Function

How to use the SpellNumber sample function

To use the sample functions to change a number to written text, use one of the methods demonstrated in the following examples:

Method1: Direct Entry

You can change32.50 into "Thirty Two Dollars and Fifty Cents" by entering the following formula into a cell:

=SpellNumber(32.50)

Method2: Cell reference

You can refer to other cells in the workbook. For example, enter the number32.50 into cell A1, and type the following formula into another cell:

=SpellNumber(A1)

Method3: Paste Function or Insert Function

To enter a custom function into a worksheet, you can use Paste Function in Excel2000, or you can use Insert Function in Excel2003 or later.

 

Excel2000

 

To use Paste Function, follow these steps:

1. Select the cell that you want.
2. Click Paste Function on the Standard toolbar.
3. Under Function category, click User Defined.
4. Under Function name, click SpellNumber, and then click OK.
5. Enter the number or cell reference that you want, and then click OK.

 

Excel2003 or later

 

To use Insert Function, follow these steps:

1. Select the cell that you want.
2. Click Insert Function on the Standard toolbar.
3. Under Or select a category, click User Defined.
4. In the Select a function list, click SpellNumber, and then click OK.
5. Enter the number or cell reference that you want, and then click OK.