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How can you manage several tasks required for your management and finish them before the deadline?

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تم إضافة السؤال من قبل Esraa Ahmed , Senior Office Administrator/Office Supervisor , Altakamul International School
تاريخ النشر: 2016/04/10
Loraine Domingo
من قبل Loraine Domingo , Career Break , N/A

It's all about setting priorities and dedication. First list all the tasks from the most important to the least ones. Then do the best you can to complete each task. Make sure you start first with the most crucial tasks and gather all the resources to help you finish all of them. Make a note or put them in a calendar which will remind you from time to time because we can't afford to forget a task which has a deadline. Put a check mark on every task you completed so you won't have to redo it. And don't forget to put notes if it's pending or with missing file or requires signature. Don't feel pressure if you have tons of tasks on your list. Keep calm and always carry the positive attitude with you. 

Vinod Jetley
من قبل Vinod Jetley , Assistant General Manager , State Bank of India

Multitasking: the inevitable evil

You can’t get rid of multitasking. It’s a natural part of work and life. You only need to know how to handle it. If you know how to walk and eat, you will surely be able to cope with multitasking. So the question remains: how do we better handle multiple tasks?

Set priorities. Get rid of what you don’t need:

  1. No multi-management = no multitasking. One boss, one source of getting tasks;
  2. Before getting started, make plan. Approve timing and deadlines with your team and superiors;
  3. Use weekly briefs instead of daily scrums (if you’re not a programmer);
  4. Get the things done!
  5. PROFIT! :)

dalal alharbi
من قبل dalal alharbi

Thanks for the invite I agree with the experts answers

Mushreq Abdulmajeed
من قبل Mushreq Abdulmajeed , Senior Project Supervisor , Lagoon Spring Company

I agree with Mrs.Loraine

Thank you for invitation

ghazi Almahadeen
من قبل ghazi Almahadeen , Project Facilitator , Jordan River Foundation

Than you for your invitation. ..... Be time management and division of labor

TARIG BABIKER AL AMIN
من قبل TARIG BABIKER AL AMIN , Head of Planning and Studies Unit , Sudanese Free Zones and Markets Co.

Using time management and prioritization

Omar Saad Ibrahem Alhamadani
من قبل Omar Saad Ibrahem Alhamadani , Snr. HR & Finance Officer , Sarri Zawetta Company

Thanks for invitation,

  • Prioritize your tasks.
  • Use the due date concept to manage your tasks.
  • Direct your efforts in parallel way to achieve your tasks in balanced way.
  • Do not forget the concept of achievement = quality when you achieving your tasks.
  • Manage your time on daily bases will help you to finish it in due date
  • Create an answers always for those which not achieved or incomplete. 
  • Do not forget that One person can not do all tasks , thus, always search for your team.

ACHMAD SURJANI
من قبل ACHMAD SURJANI , General Manager Operations , Sinar Jaya Group Ltd

What about you? Have you ever felt the stress of everything-is-important-so-everything-has-to-be-done-but-I-can't-do-it-all? I have. It can grow out of the "good" problem of abundance (too many opportunities and options) or out of scarcity (so many challenges to address) but in both cases it can lead to the same challenge of overwhelm.

Visually, it looks something like the figure below. Requests come at us from all angles and we are unprepared to discern between them. As a result, we start saying yes to them without really thinking. This fuels a busyness cycle where the more we take on the less time we have to discern what we should take on. Our discernment forcefield becomes weak and our choices become a function of other people's agendas.

How to Prioritize When Everything Is a Priority

The solution is to create space to discern the vital few from the trivial many. When we do that we can find the internal clarity with which to navigate the external pressures of our hyper connected world. Our discernment forcefield becomes strong and we can more wisely pursue the things which really matter most.

Related:

Here are a few ways to start discerning the priority amid so many competing activities.

Hold a personal quarterly offsite.

We all know the basic arguments for executives to hold quarterly offsites: it gives them a chance to look at the big picture, ask the hard questions and explore where things are, where they need to be and how to get there. It is a chance to get away from the reactive, meeting-to-meeting pulse that can lead to otherwise intelligent people to be tricked by the trivial. For these same reasons, I recommend every 90 days you take a day to go somewhere away from the deafening digital noise and usual routine of your busy life and reflect on what really matters.

Pretend you have half the time you really have.

Recently, I spent two weeks looking after our three children while my amazing wife, Anna, spent time with our eldest daughter in New York. It left me with far less time than I typically have to work professionally. About half the time. This led me to apply extreme prioritization to my work: if I can only work two hours today, what should I get done? This was helpful because the Planning Fallacy is a heuristic that tricks our brains into thinking tasks will take less time than they really take. As a result we can con ourselves into thinking we can do more than we really can do. Instead of trying to cram eight hours of work into four hours, I tried to force myself to think what I would do if I only had two hours. This revealed the things that really mattered.

Use a life line.

Often we can't discern between the good and the great, the important and the essential because we are too close to the issues at hand. When I get into this type of pain I turn to my wife and ask her to look at my list. She can often almost effortlessly help me to do this. And the same happens when she asks my views on the matter.

Stop letting your desktop bully you.

There is enormous freedom and bursts of clarity that come when we declutter our environment. Physical things in our lives prompt us and even bully us to pay attention to them. And the same is true for digital things. When our desktop is fenzied, when we have 10 windows open, when we are looking to our inbox as our to-do list (when really our email mostly consists of other people's agenda) then we will find it tough to discern what the priority really is.

Related:

By creating the space to think and listen we can discern the first or prior thing among many other good and worthy tasks.

Ahmed Mohamed Ayesh Sarkhi
من قبل Ahmed Mohamed Ayesh Sarkhi , Shared Services Supervisor , Saudi Musheera Co. Ltd.

full agree with mr. vinod on his answer

 

Preeti Jacob
من قبل Preeti Jacob , Human Resources Supervisor , ABJ Engineering And Contracting

Chart out the tasks as per priority and time required for completion and by staying focused on the tasks.

Amparo Jennifer Stanislaus
من قبل Amparo Jennifer Stanislaus , Concierge Executive , Sharjah Media City - SHAMS

Time Management can only happen when you practice it everyday in your mundane activities. 

It is important to prioritize and rank the most important tasks and the least important tasks. However to me, all tasks are equally important to do and complete. Therefore I believe when a given task is given to you, be determined to finish the task as soon as possible, before you get the next task. 

This helps you feel less overburdened with work and much more flexible when taking on new tasks. 

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