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ERP software provides the following information for making decision for selection of successful bidder:
1. A structured and correct commercial evaluation of bid taking into account the exchange rate when the offers are received in several currencies- no error as may be in manual system.
2. A history of suppliers’ past performance in terms of quality of the product, delivery time and warranty obligation compliance
This usually at kick-off meetings at the beginning of new projects, to decide/maximize the usage ofall resources available at a given company.
Process Highlights:
What makes up to a successful bid process?
Well-structured Process - Easy tracking mechanism of bid participants with a convenient dashboard. Smooth communication flow with instant messaging enabled. Multiple bid templates to facilitate multiple tender analysis and reporting.
Bid Portfolio Monitoring - This is a very effective way of evaluating upcoming bids to enable accurate planning and estimation. ERP enables pre-tender site visits to help assess the costs associated with resource, facilities materials and manpower. Site investigations help determine early work plan, fair cost estimate, realistic schedules and construction planning. The data captured from these key indicators can be imported into the Project Estimate and Planning for validating the overall cost outcome. Understanding the responsiveness across bids-in-progress provides to allocate resources and plan for accurate cash-flow.
Bid Outreach Monitoring - Evaluating bids in terms of what might work and what might not work or fit the requirements is a valuable assessment to accomplish a project within the stipulated financial limits and preferred quality. Tender negotiations in ERP helps to re-evaluate the existing qualified bids to enhance the overall quality. It helps assess and rise up to the standards of other competitive bids and more qualified subcontractors. It enables to validate on the quality aspect and modify bids to match the best qualified bid.
Weakness Analysis - Growing to be competitive is the key aspect of bidding. Validating on the weaknesses or gaps in bids as against an awarded bid is highly critical to satisfy the goal. ERP enables internal area-specific and resource-specific rates and quality to capture any loss in revenue or resource. You can validate on the rates provided by the awarded bid and the associated quality and profitability ratios to enhance and become a strong bidder for future projects.
Verification checklist - Before submitting tenders, the tender checklist facilitates verification of the tender components.
Rate Analysis - Vendor selection is often induced by the best suitable and profitable model. ERP facilitates a convenient way to analyze rates to evaluate and report the most profitable terms of a bid.
Let's look at the list of factors:
make all dept. connected and know the items needed with current qty available in ur warehouse
Thank you for the invitation, however I'm not an expert in this domain.
An erp remains a software no matter how complicate it is. Under this term, put peanuts in - get s@#t out. Furthermore, no software can be a decision maker software. Decisions are made by humans because there are a lot more to consider than the price the incoterms the delivery times etc. when it comes to awarding a supplier.
Don't fool yourself that a software can do your work instead of you. The responsibility is always on purchasing professional's back, that' why you need always to be responsible, ethical and careful.
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