Why is the the kickoff meeting arranged?

Basically , The kickoff meeting can serve multiple administrative purposes, such as introducing the audit team, explaining the purpose and approach of the audit, establishing communication protocols, and communicating target time lines for the project. Additionally, the meeting can be used to inform and educate audit clients about the role of internal auditing and the value of a well-conducted audit. Effective Kickoff Meetings allow managers to set  a positive tone in their initial meeting with clients, auditors, employees, subordinates  can ensure a successful partnership during the engagement. Sometimes project managers overlook the importance of kickoff meetings to the overall project management process. Generally the first formal contact of project  team has with its   client, kickoff meetings help managers set the tone of a team, develop rapport with the client, and get the project off to a successful start. Some   may never fully recover from a poorly conducted kickoff meeting, so this aspect of the engagement should never be taken lightly.​

he Kickoff Meeting is the first meeting with the project team and the client of the project. This meeting would follow definition of the base elements for the project and other project planning activities. This meeting introduces the members of the project team and the client and provides the opportunity to discuss the role of team member. Other base elements in the project that involve the client may also be discussed at this meeting (schedule, status reporting, etc.).

Thanks for invitation....I endorse answers given by colleagues, Mrs. Ghada and Mr. Mohamed farooq.

The kickoff meeting is called by the project manager and formally introduces the project team and all

stakeholders to the project. Optimally, it is best if the kickoff meeting can be held face-to-face with all

participants. Due to the distributed nature of teams in the current business environment, this is not

always possible. Therefore it is strongly recommended that use of videoconferencing or minimally

conference calls with electronic support can be viable alternatives. Kickoff meetings can also occur at

the beginning of project phases as well as at different levels in the organizational hierarchy e.g. business

kickoff meeting, technical kickoff meeting, infrastructure kickoff meeting, etc. Some of the elements

that need to be established in the kickoff meeting include, but are not limited to:

• Project Review - review the high-level details of the project including project risks, approximate schedule,

approximate budget, high level scope, project constraints or any other required element.

• Responsibility Assignment Matrix - for any issues or risks that come up in the project a responsible party

will need to be identified along with a due date for resolution.

• Participation of Key Stakeholders - it is important to determine upfront what kind of information your

stakeholders need, when they need it, how frequently, and in what format

• Escalation Path - in the event there are project issues beyond the control of the project manager or the

immediate performing organization, a clear escalation hierarchy for problems is required.

• Frequency and Need for Meetings - establish immediately the frequency of team meetings and their

necessity. Status can be handled via e-mail or posted on an intranet - it may not require valuable team

time to hold a meeting simply to report status. Also, decide the criteria for conducting a meeting.