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What are the key challenges you face as an Office Administrator/ Executive Assistant, and how do you overcome them?

Office Administration is a complex role which requires a range of professional skills including time management, interpersonal ability, customer service and organisation for results.What are some the key challenges you face as an Office Administrator/Office Manager or Executive Assistant, and how do you go about overcoming them effectively?

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تم إضافة السؤال من قبل Irene Lopez , Administration Coordinator , dnata
تاريخ النشر: 2013/09/23
Janet Pereira
من قبل Janet Pereira , Administration Officer , HSBC BANK MIDDLE EAST LTD (Global trade finance and receivables dept)

Prioritzing the job in hand based on the urgency and completing it at the stipulated time.

Major challenge being liasing with internal departments and follow up to complete the work.

Fazlul Hoque
من قبل Fazlul Hoque , Assistant Director , DoF,GoB

The key challenges are:

  1. To maitain good atmosphere within the office.
  2. To maintain regularities and discipline
  3. To fix up the work targets for every desk
  4. To follow-up the working activities
  5. Ensuring working progress as targeted
  6. Liason with other related offices for sharing and co-operations
  7. Informing regularly to upper offices as th worked done.
  8. Evaluating the finished works and making revised planning for next
  9. Evaluating regularly the sub-ordinate officers and staffs
  10. Doing welfare for clients and own officers and staffs.

Mohammad Rizwanul Haque
من قبل Mohammad Rizwanul Haque , Administration Manager , Oren Hydrocarbons ME FZCo.

Keep focussing on time management along with the other skills mentioned in.

SAHL HIJAZI
من قبل SAHL HIJAZI , Purchasing Manager , BINZAFRAH GROUP

Time Managment is a huge task for huge companies

Maricel Geonzon
من قبل Maricel Geonzon , HR Coordinator , Oriental Pearls Real Estate Development LLC

The key challenges I often face being an office administrator are delivering the projects on time especially if your working in a construction and engineering companies. I worked on tender documents like preparing BOQ's and other tender submittals. The documentations I usually work requires a lot of time and patience with the pressure that is going on when we submit documents to a lot of contractors, consultants and suppliers. Submissions and deliverable are sometimes needed immediately because of a lot of factors and so I need to adjust my work priorities in that case.  My job is imperative to the team I worked with and that I am able to deliver what is expected of me as administrator/secretary.

Rahmat Ullah Khan
من قبل Rahmat Ullah Khan , Administrative Asst , Trojan Holding

Time is important element with good decision making ability. Right people, Right time and Right place.

Divyesh Patel
من قبل Divyesh Patel , Assistant Professional Officer- Treasury , City Of Cape Town

An Office Administrator/Executive Assistant can be described as a person who oversees the day-to-day operations of an office. He oversees activities related to financial planning, billing, and record keeping, personnel and physical distribution and logistics within an organization. Office administration includes planning work assignments for staff, supervising staff, and requesting new office equipment and repairs on existing equipment.

 

The key challenges faced by Office Administrator/Executive Assistant are:

  1. To maintain good atmosphere within the office.

  2. To maintain regularities and discipline

  3. To fix up the work targets for every desk

  4. To follow-up the working activities

  5. Ensuring working progress as targeted

  6. Liaison with other related offices for sharing and co-operations

  7. Informing regularly to upper offices as th worked done.

  8. Evaluating the finished works and making revised planning for next

  9. Evaluating regularly the sub-ordinate officers and staffs

  10. Doing welfare for clients and own officers and staffs.

Aamir Saeed Uddin
من قبل Aamir Saeed Uddin , MANAGER COMMERCIAL , EGATE SHIPPING SERVICES

TO SET UP THE GOALS

TO MAKE SURE U CHOOSE THE RIGHT TEAM.

TO CONDUCT REGULAR MEETINGS BETWEEN THE TEAM MEMBER'S.

REPORTINGS AND UPDATING THE MANAGEMENT.

DISCIPLINE IS THE MAIN KEY FACTOR TO MAINTAIN.

MAKESURE THE TEAM IS ENJOYING THE TASK GIVEN AND FULLY UNDERSTAND THE TASK.

SETUP THE REWARDS FOR THE TEAM TO ACHIEVE THE GOALS ON TIME AND ACCURATELY. 

CUSTOMER CARE SERVICES ARE 100% MOST IMPORTANT FACTOR TO ACHIEVE THE SATISFACTION TOWARDS THE GOAL.

Alema Misilo
من قبل Alema Misilo , Officer for calibration , MIBO Komunikacije d.o.o. Sarajevo

For me it was to be mother and father for about 60+ employees :)

 

And to stay calm under overwhelmed activities after having not enough sleep since I had obligations that did not care about time differences.

مستخدم محذوف‎
من قبل مستخدم محذوف‎

You have to be calm, ready  and prepared for the day's work, have a good mind set, forget about the previous day's challenges, check outstanding files, clear desk and make sure that all systems functions well, be cheerful and do not allow emotions and sentiments set in, be articulate and maintain a positive attitude.

AHMED IMRUL KAYES
من قبل AHMED IMRUL KAYES , Senior Consultant , HR Bangladesh Ltd.

Lack of proper coordination along with the support of other managers and struggling to uphold the value of administrative excellence over all department with the core administrative works and problems in influencing other executives.

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