As an Executive/Personal Assistant or Secretary, what do you find is the best way to manage your employers mailbox and correspondences?

On my way, I have to arrange my employers mailbox like Archiving "Internal, External" via folders then sub folders with all departments of the company, this in case that my employers want to be always informed.

Or by downloading all incoming e-mails and displayed through an archival system.

Or you can read the contents of received e-mails and prepare a brief report on the contents of the e-mails, in case if you have permission to do so.

what i do is ,

daily download of emails ,

1. Read it.
2. print the Important mail
3. sort it out , according to staff members
4. if any attachment forward the email to the revelent staff member with the cover print out .
5. hand it out to distrubition
6. bosse;s mail , print out in seprate folder , and attachments mailed to him , unless advised.
7. and last not he lest answer regular mails, and inform boss .
8. officical mails comes back to me for regestration and furtuer action and filling .

for corrresdonces

we have soft and hard files system and in and out soft regeisters , where it is marked , whethers ans, or not , to whom and which file .and responded.

its easy as tht :)

Keep all the incoming mails separate archive as per the subject, so that you may find it easily whenever required

Archeive,Creating sub folders.

Although we are about60 people in office, mail is managed by company IT administrator ..... long time ago it was my duty to check mailbox and only to report to CEO about important ones, what I still do for general e-mail address - other employees were reading their mailboxes, and they still do.  It is a company policy that any correspondence received to a certain NAME of employee must be delivered to that person unopened.  

Keep It So Simple.

Keep inbox empty or with few emails.

Insist on actioning emails as soon as possible.

Short - short emails, clear and to the point.

Simple file emails in folders (as needed) - not too many. Use the categorization menu to color code and flag up items

.

Keep Simple 

Use the Catogaries

Flags 

mails to the point and short