إذا طلب منك مديرك المباشر تحضير إجتماع مفاجئ دون أي ترتيبات سابقة، ما هي الإجراءات الواجب تنفيذها لتنسيق الإجتماع على الوجه المطلوب؟

It’s a new era of creative and design. In a discipline that has always grown with, and been defined by technology, the computer is now one of the sole forces moving the medium. We are now able to teach ourselves and work for ourselves, from wherever our computers may be. Oh, and it’s free. Thanks internet!

Here we have compiled a course just for you, featuring all the steps we believe will make you an even more killer designer than you already are. We will:

1. Start with principles of design
2. Build skills with hands-on tutorials
3. Get into your client’s head
4. Grow your freelance business

Although most of these educational options will not grant you a degree, some of them have the option of acquiring a certificate of completion. Plus… you have more freedom to accomplish the readings, tutorials or lecture viewings at your own pace and within your own busy schedule.

Coordination meetings are important events as they guide operational partners and other stakeholders through a process which starts with the rather passive sharing of useful planning information, and which goes on stimulate cooperation within and between Clusters. For this reason and despite some sometimes rather loud voices to the contrary, such meetings should be treated as formal occasions (even though the ‘style’ of the person chairing will tend to be informal).

Coordination Meeting management

• Start with a statement that sets the tone and style of the meeting (avoid humour, though, as this is so often mis-interpreted in multi-cultural settings, especially where people are already stressed)
• Avoid talking too much and getting personally involved in discussions
• Listen actively (i.e be aware of body language)
• Stick to the agenda and keep discussions focused on key issues (i.e stop digressions – interrupt if necessary). However, allow flexibility within agenda items for participants to express and develop closely-related issues and concerns (but watch the clock)
• Encourage wide participation. Ask for information and opinions, especially from smaller NGOs and Donors. Ask open-ended questions.
• Don’t be defensive and don’t take comments personally
• Clarify and elaborate when requested or when needed
• Test continually for consensus (“Do you all agree ?”)
• Summarize, re-formulate and record key points. Since this is easier said than done when chairing the meeting, arrange for a volunteer to record salient points as they arise; this helps the group stay focused, avoids repetition, and helps reach consensus
• Obtain agreement from those present  on specific proposals and allocate responsibilities there and then (it helps to write the proposal on a Flip-chart)
• Anticipate problems and prevent or mitigate them by defusing clashes and being seen to deal calmly with difficult participants

 1- تحديد الأهداف واختيار المشاركين وتحديد وقت الاجتماع

2- تحديد وتهيئة مكان عقد الاجتماع وإعداد جدول الأعمال

3- إعداد الدعوة للاجتماع وإرسالها

4- عمل محضر الاجتماع

الاجتماعات الطارئة  ليس لها برنامج معين المهم فيها هو تحضير قاعة الاجتماعات وادواتها من لوازم الكتابة والبروجيكتر كذلك والمستلزمات الاخرى التي بمعرفة ادارة السكرتارية..