When Project closing date is announced what are the important steps which shouldn't be ignored?

There are a lot of activities need to be done in the closing phase of a project and before dispose it and start a new one, such as:

- Sponsor/Customer acceptance of the specified deliverable

- Sponsor/Custome sign off agreement of any active contracts related to the project to be terminated

- Finalize documenting the lessons learned

- Archive the project data for a future needs

- Release the resources

In addition to the our colleagues answers for the several procedures done when the project closing date announced, I would like to confirm further points which have to be done as :

1- Close all sub-contracts with Subcontractors and Sub-suppliers as agreements 

2-  Stoppage all the site activities as the Construction and Installation works

3- All the routine Documentation and Communications with all Project Departments have to be kept

4- After assuring that the project implemented as per the agreed specifications and all deliverable accepted from the sponsors and other stakeholders, Machinery, Equipment and workers and any accommodation and facilities have to be stopped and transferred to another project site 

Each project will have different requirements, but closure lists are likely to include all or most of the following: handover complete for all deliverables; all deliverables as accepted signed off by client or sponsor; final project status reports complete; all financial processes and reports complete; project review complete; staff performance evaluations and reports completed; staff employment on project terminated; all supply contracts and processes terminated; site operations and accommodation used for project closed down; disposal of equipment and materials; announcement of completion of project (internal, external and public relations contacts); completion and storage of project file.

If the project is a tender

Pricing conditions book

Provide the necessary documents

Conditions book with the documents at the Studies Office mode or the owner of the project before the end date of the announcement

In the case of the project did not tender

Agreement with the owner of the project on price and delivery time and other conditions

 

Thank you for your invitation

 

Each greeting for all the interest and useful answers

Thank you for invitation. I support colleagues answer, also looking forward to new opinion.

Thanks for the invitation. I agree with the expert answers!