What are some of the essentials for a good procurement system?

need analysis

planning 

supply chain monitoring and communication

Good procurement system depend on 

1- Accurate description of requested item from authorized person

2- The supplier must have a quality and QA/QC policies and quality Manual

3- The Buying organization should have a tracking system of bought items and depend on statics in evaluating real value and suitablility of these items.

4-The procurement dept. should  be sure from presence of enough data for installation, maintenance and troubleshooting.

5- The warranty and guarantee should be obvious before placing POs.

6- Supplier should have a good reputation in technical support and fast response for callings.

7- If we have data by supplier about you product Reliability, performance, maintenance readability, retrofit abilietc.. All that will impact suppliers situations.

8- Lead and shipping time.

procurement Training, Purchasing Training, Supply Chain Management trainging

 Establish a governing procurement or supply chain council/committee

Make technology work for you.

Properly align and staff the procurement/supply chain organization.

Modules of an ideal procurement system:

- procurement planning

- workflow and approvals

- rfi, rfp, auction tools

- contract management / archive

- vendor management