What are the duties and responsibilities of a Procurement Officer within a company?

In brief, procurement officer is responsible for all the phases of procurement starting from planning to closing out. Thereafter involve in making sure timely delivery of material/services to the project and coordination with the project team is always required for the procurement related issues. Maintaining and updating supplier/subcontractor database and review of their performance is also an essential part of the particular job role. 

Agreed with expert veiws and opinions

• purchase or acquire products, services, or results needed from outside.

• The organization can be either the buyer or seller of the products, services, or results of a project.

• Cost control
• On time delivery
• As per material schedule log.
• Matching the organization requirements.
• Coordinate with supplier
• Heavy Follow up
• Make sure spare part shall be available in case of maintenance

His role is very responsible..regardless of the type of company the procurement officer must be carefull,must control the type of supplies,must decide which commission is appropriate and more cost effective.In a few words is the person who looking at the company's needs in supplies and makes the deal with suppliers.If you want to learn this job, the best way is to be next to someone procurement officer and see how he works.

A procurement clerk is a professional who obtains price quotes from suppliers based on the various purchase requests within a company. They are also responsible for preparing purchase orders. Typically, the necessary education for becoming a procurement clerk is at least a high school diploma, although an associate's or bachelor's degree is sometimes preferred.

a procurement officer is the one who manages the purchases of the company and services it requires. They are responsible for the pruchasing of equipments, stationeries and services of the origanization. The officer identifies the procurement needs of the company and coordinates with the suppliers.

Agree with experts answers 

Thank you for invitation

Procurement Officer is responsible for all the purchase items from the RFQ till Delivery with co-ordination of the concerned Project Engg. He will raise RFQ with vendor after getting request from the concerned PE and PM only.

Preparation of Material List, Procurement Status with report and he/she will update to PE/PM.

Preparation of plans and delivery so that concerned PE will plan for RFI and site activity.

Officer is also takecare of the goods to be deliver ontime and in non damage condition with all the original documents and Invoice.

Issuing the PO, collecting the inoice and forward it to account dept. for further manufacturing or delivery.

• Plans, develops and manages all procurement and contractual aspects of projects of significant complexity related to worldwide procurement of diverse services and commodities (e.g. information technology, electronic equipment and instruments, vehicles, medicines, foodstuffs, building maintenance materials, office supplies, construction, furniture, etc.), taking into account local economic and other conditions;
• Advises requisitioning units and recipient entities on the full range of procurement issues, providing support and guidance at all stage of the procurement cycle;
• Oversees preparation and distribution of solicitations and manages/conducts all aspects of bid/proposal evaluations;
• Establishes and maintains work program and schedule for ongoing contracts and newly-planned ones;
• Participates in negotiations with senior supplier representatives; approves and signs procurement orders up to the authorized limit, and, in cases where the amount exceeds authorized limit, prepares submissions to the Senior Procurement Officers or to the Contracts Committees for review and subsequent approval by the authorized official;
• Contributes to the identification of new technologies, and products/services, evaluates and recommends potential supply sources;
• Oversees adherence to contractual agreements, recommends amendments and extensions of contracts, and advises concerned parties on contractual rights and obligations;
• Prepares a variety of procurement-related documents, contracts, communications, guidelines, instructions, etc.;