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i need to understand how the transportation allowance cover in Saudi Arabia , , & according to what they account it ,, i always send my guys out of the city & they complain about cutting their invoices from their salaries , and i need2 be fair with them & with my company , can any one suggest any thing for this ?
the transportation allowance which the part of the salaryis different from the tranporation that has been incurred for a special buiness trip, because official trip occurs selodm, therefore from accounting point of view, we deal it separate account by assiging this expenses a name such as business trip expesnses account or travelling expense account etc
Tranport included in the salary package is a regular transport allowance to work site. When employees travel on business outside the city, they are entitled for additional/Business Travel Allowance, to be paid in advance, as per travel policy of the company. Depending on the distance, number of days of travel, pupose of travel etc, the Line Mangaer approve the allowance. Again it depends, the mode of travel, by air or by road and if the employee has already the company vehicle or not. So keeping in view a Travel policy need to be framed first.
For example, Employees travelling fron one region to another withing the country shall be entitled SR 200 per day trip if he is using the company transportation. If he is using his own vehicle he will be entitled to SR 400 per day. The distance applicable for the trip is 500 kms or more.
Tranportation allowance is part of the salary package in most of organization if the company does not provide means of transporation
The transport accowance provided to the employees should not be concidered as the part of fix transport allownace provided with the salary. the amount thus paid as the expenses related to the project and should be accounted/ charged to the project for which it is incurred.
The un adjusted advance paid for the transportation should either be recovred from salary of in form of cash as the case may be.
If it is an allowance, its a part of salary, in case of reimbursement of expensee should be treated as business expense (travelling expense)
I suggest one solution if you have transfer agents that they can send as to your company.
