What is your way to conduct more effective & engaging meetings?

One of the best ways to conduct an effective and engaging meeting is to go with a presentattion in which almost all essential point s are covered. Your ability to maneover and emphasise your product and service is establishd by the time you finish your presentation. Any reasonable questions answered during the Q & A session after the presentation, will further concrete your position as you would have established as an expert in the subject concerned.

However one should be careful about limiting the presentation as per the background of target audience by avoiding unnecessary details respecting the time availability of the audience.

A meeting must have a specific and defined purpose. Before you send that calendar invite, ask yourself: What do I seek to accomplish? Are you alerting people to a change in management or a shift in strategy? Are you seeking input from others on a problem facing the company? Are you looking to arrive at a decision on a particular matter? Standing meetings with vague purposes, such as “status updates,” are rarely a good use of time. When you’re calling a meeting, take time to think about who really needs to be there. If you’re announcing a change, invite the people who are affected by the announcement. If you’re trying to solve a problem, invite the people who will be good sources of information for a solution. When people feel that what’s being discussed isn’t relevant to them, or that they lack the skills or expertise to be of assistance, they’ll view their attendance at the meeting as a waste of time. It’s quite common for people to come away from the same meeting with very different interpretations of what went on. To reduce this risk, email a memo highlighting what was accomplished to all who attended within 24 hours after the meeting. Document the responsibilities given, tasks delegated, and any assigned deadlines. That way, everyone will be on the same page. Meetings truly can be valuable and productive. You just have to take the steps to make them that way.

Understand your audience well.Diagnose  and motivate on the key strengths identified.Each employee is unique and let everybody share their achievements.

Let the team only share their gaps and how they are going to bridge the gap. The leader will just act as a Guide,coach. 

Study brief about the subject or agenda for which meeting will be called so you can have the better oppertunity to discuss the things more professional and also you can give the best point of view of yours so that you will get more better result in terms of personal scoring and also you will become the attention not only that it will grab others attention towards yourself and gives effective results

For more effective and engaging meeting you should know all of the weekness and strength

• Prepare for the meeting
• Focus on the purpose of the meeting
• Manage your time efficiently
• Select the members of the meeting with efficiency
• Select meeting members objectively
• Be nice to the team members and welcome them
• Accepts individual reactions and opinions
• Stay calm
• Help members become familiar between them
• Give the opportunity to the shy to speak, for discussion, to refer to the speech or to express an opinion
• Explain your point of view to the members and facilitate the discussion.
• Do not allow to interrupt or try to leave the topic of the meeting
• Summarize the opinions and what members have reached when they experience periods of boredom or emotion during the meeting
• Give a break in long sessions for 10 minutes
• Allow members to participate in decision making
• Do not rush to rate or comment
• Prepare the list of results to confirm the agreement, a reminder
• Analyze and evaluate the results of the meeting. In order to develop future meetings

 

 

1. Set Daily meeting with staff /evaluate previous result. Presenting  new agenda ...

2. Always celebrate appreciation for the best performer in the group and supply some sweets/trophy this will motivate others.

3. Try to new way of presenting our messages to them. ...

4. Adopt new methods live audience engagement ...

    

 

i. Communicating the agenda of the meeting some days before the meeting

ii. Sending minutes of previous meetings some days before the meeting

iii. Selecting accessible and environmental friendly venue for the meeting

iv. Communicating in advance about the vnue of meeting

v. Stick to the agenda and avoid long meetings

vi. Meetings should be well managed through chairperson