What are the procedures which are useful to document control?

When working in an environment that requires document control, the following procedures are useful to document: Reviewing and approving documents prior to release Reviews and approvals Ensuring changes and revisions are clearly identified Ensuring that relevant versions of applicable documents are available at their “points of use” Ensuring that documents remain legible and identifiable Ensuring that external documents like customer supplied documents or supplier manuals are identified and controlled Preventing “unintended” use of obsolete document

Steps may help in controling the documents process: - Keeping those documents in a file (so you can refer to them at any time) - Keeping a copy on your computre / flash memory (as a backup in case) - While arranging it into a file, you should have the latest copies including the latest changes and actions on it, such as stamp or signature (that would help as proof of completing your task and closing this subject).
- Recording the progress of each document into an excel sheet or any type or reminding programs (That would be an advantage for those people who are having many work, so they can remember at any time what is the latest action has been taken on each separate case).
Regards,

·        ensuring that the information is accurate and up to date.

·        Generate the various document control reports as

required.

·        Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.

 

 

Transmittal management, Time consciousness, making sure documents are given to the right personnels, handle all document revisions and status accurately for easy tracking and tracing.

Just organization and up to date daily