What are the step by step procedure in receiving items from suppliers ?

Make sure your warehouse is correct destination

Unloading materials on receiving area

Compare the items with the purchase order that we should have befor we the receiv the material

If it OK sign the supplier  bill 

Notify the concerned division to continue technical checking 

Make sure your warehouse is correct destination

Ask supplier to deliver materials to receiving area

Request supplier to provide purchasing order

check quantity and description in punching document and ensure matching receivied items

if so, sign purchising order and submit it to supplier

don't forget to get a copy of purchising order

store material in sutible storage location

Bearing in mind letter of acceptance were sent to the supplier

Delivery schedule was well defined

The INCOTERM was well agreed upon how should pay the loading and off loading  

The incumbent was evaluated as responsive lowest supplier ( which means the specification he has placed should be checked)

Involve   consignee to verify the quality of the goods being dispatched are they in accordance with the specifications

Issue Good receiving Note                             

Authorize the payment    in a line with payment schedule

Hand documentary evidence   to the warehouse man  containing the quantity and the items