Suggest : how we can make an effective monthly report through excel sheet for about 500 machine to show the maintenance performance to top management?

first of all, arrange all in different categories with the following data:

- efficiency

- cost of effective maintenance

- skilled manpower

- cost of downtime

finally, break them down in suitable chart

in my opinion charts gives good figure for most of managers

Machine Name/Category; Year of Model; No.of Running Hours (a); No.of Downtime Hours(b);No. of hours for Routine Maintenance Hours(c);No. of Manhours Involved(d); Actual Output Hours {a-(b+c+d)}; Purchase Cost of the Machine (A); Maintenance Costs (B); Efficiency (B/A).

This chart can helps to decide whether a machine is already obsolete,unnecessary manhours involved, Unnecessary Cost Involvements and Maintenance Schedule Preparation.

Just create a1 pager report with simple contents like:

1. Highlights - show the overall percentage of utilization or output of the machine/s in total.

2. Lowlights - show in high level view the percentage of machine/s scheduled for maintenance or currently down in a given period of time.

3. Areas of Concern/Improvement - using statements/sentence, make some suggestions or show concern on how the machines or output can be improve or even in process.

Well , you can highlight  no.of machine that are up and running for production , Also highlight your maintenance planning and schedule . Highlight your manpower handling in dealing with breakdown and show your team effectiveness in rectifying problem .  I would suggest that you may use ms excel for daily reports but for final report use powerpoint to present to your management . 

use spreadsheet.

We can make an effective monthly report through excel sheet for about 500 machines to show the maintenance performance to top management by categories in every machine performance, like Machine Name, Model, accuracy, depriciation, working hours. 

Hi There,

I agree with the answer about showing the highlights, lowlights and areas of concerns, but also I would add that these can be done on the spreedsheet by using conditional formatting in which you can format the top and lowest values. Also, you can use different formatting for the values which represnt areas of concern. This allows you to use the same spreedsheet to get the values and then write up a summary report on the same sheet or use another MS program to explain the formatting.

For effective monthly report a daily progress report has to be prepaired and moniter the buffer level by charts and calculations. This can be easly prepaired in excel by the help of formulas and color coding facilities avilable in the sofware. 

using excel sheet on equipment maintenance is a good idea but is not such as a SAP software or else.

by excel sheet, we must first use our basic data of the units/ machines such as ( codes of the units, brands, locations, daily meter reading either on KM or on HR for each unit

( codes of the units, brands, locations, daily meter reading either on KM or on HR for each unit, breakdowns with the dates, returning to work time with the dates,

reasons for breakdowns, the sum of the downtime, service hours and its cost, spare parts cost, the sum of each unit service, etc)

by this idea, we will know the stoppage time of the units, the operation time, the cost of the maintenance, and so on.

If some one has any more information, please inform.

best wishes,

Badiea

Top management has no time to check everything except (Costs,Savings,locations,payments,delayings & Operation Status for sure the Nbv Netbook Value)