What is Documentation in actual as per ISO 4.2.3 ?

1. Control of Documents

2. mandatory procedure

3. master list of documents with issues, revision numbers and date

4. document control method

5.  maintaining the old and obselete documents

To summarize Clause4.2.3 of the ISO standard, this requires that documents used by an organization’s QMS should be controlled. The following are points and foundations we should consider in Proper Documentation:

1.       Approve documents prior to issue;

2.       Review and update as necessary and re‐approve documents;

3.       Ensure that changes and the current revision status of documents are identified;

4.       Ensure that relevant versions of applicable documents are available at points of use;

5.       Ensure that documents remain legible and readily identifiable;

6.       Ensure that documents of external origin are identified and their distribution controlled; and  

7.       Prevent the unintended use of obsolete documents, and to apply suitable identification to them if they are retained for any purpose.