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Documentation is one of the cornerstones of a stable organization.
It helps the organization in the following ways:-
-> All Processes Performed Are Documented - Ensures all processes have the required documents i.e. know-how of how a task needs to be performed.
-> Ensures Continuity - In case of turnover of employees it is essential that training is imparted on the new employees at the earliest .
-> Reduces Training Time:- The time spent on training new employees needs to be measured by effetiveness and quality not by the number of hours spent.
-> BAU Not Affected - Ensures that the trainer's daily deliverables are not affected.
-> Helps In Process Improvements - Having the process documents in front of you helps you look at the whole process at a time in order to try and look for any available scope for improvement.
-> Credible Back-up - Having documentation already prepared helps be in a better poistion strategically in case of loss of data or person handling the process.
In case of Legal Documents it ensures you have a back up for all the documents and it is available as and when required as a hard copy