by
Muhammad Shuaib , Office Manager / Executive Assistant to the CEO & CFO , Al Rajhi Holding Group
Find out your boss’s preferences.
Make certain the executive’s travel documents are up-to-date. Some international destinations also require visas for entry into the country.
Check the itinerary carefully. Make sure that dates, times and reservations are correct. Are you consistent with your time zones? I’m sure that the traveler will not be very happy to find out that the meeting was at2 pm and not1 pm because it was assumed that the times were local.
Make sure the ticket times and the itinerary times are matching.
You and your boss should have a copy of the itinerary.
Does he need cash for the trip in advance? Get a cash advance for the trip ahead of time if it is needed. Cash advances often need a few days to be approved.
Is the business travel being charged to the company or a client?
Is he travelling with a business contact and need to sit next to him?
Does he has a preferred travel agent?
what kind of travel: Air, Train, Car?
Does he require restaurants reservations?
Does he require meeting rooms?
If he is going to a conference do you need to register him? Oftentimes you are able to book a room in the hotel the conference is being held at.
