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Document receipt of the goods
Signed by the Keeper of warehouse
The verification of documents start from the origin i.e.right from inquiry.
inquiry,quotations, verification and confirmation order, delivery notes, Transport receipts, Cargo related documents and their proper authentications and endorsements, the relevant copies of invoices passed through including confirmation of receipt. Then the terms and conditions set by the supplier will be verified including the credit period...shortages of delivery of items...bills tallying with the original agreed quotation with allowable and confirmed variations (if any). If the invoice amount is in excess...either to call for a corrected invoice or make payment of the exact amount and generate a voucher for payment with the necessary details..if difference in invoice put a note as: payment pending confirmation from supplier. If good relationship exist between the customer pending the payments is not desirable... in this case I will take a minor risk.
Entry in the procurement bill and a note directing the sales memorandum bill
Invoice date and the procuring entity or by application type bill
Checking in quantity with guaranteed receipt registered in the invoice
Voucher or invoice payment by type
When there is a memorandum of settlement sends error and error location of the two sides to correct the error
