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For example, if a bidder has offered substantial discount after formal opening of sealed bids and as a result becomes the lowest evaluated bidder, would you award him the contract thus ignoring the one who was the lowest on the basis of sealed bids received?
It is only fair that you give all the bidders an equal opportunity. As such you may have to refloat the bid, OR to save time and gain economy, you give the lowest bidder also an opportunity to revise his bid.
Going for a bidder who has offered substantial discount after formal opening of sealed bids and as a result becomes the lowest evaluated bidder, you may get involved in legal complications and unfair/illegal trade practices in certain countries.
I will give an equal opportunity to all the bidders to submit their revised and further discounted price to maintain the fairness.
I would give other bidders an equal opportunity and would advise the supplier not to practice similar tactics for future bids.
I usually send out3 bids for a new item to purchase ... I do not need to let the vendor know how many bits are out and what my pricing is nor from which manufacturer these items come from.
I do have the obligation to inform the non selected vendor that the bit is closed and awarded,
This keeps all parties honest and I still have the option to order from an other source if needed ... lets say vendor A has a supply problem... than I can go to vendor B ordering the amount I need right away
The answer is respect the Transparency & fore go economy in the sake of
a). "best practices" - ignore discounts offered against tender procedure, award to the lowest bidder meets the qualifying criteria(s) thus uphold the integrity of the system
b). build trust among the suppliers - U are professional and rational thinking
c). You will not provide your predecessor, "judgement of prior occurrence"
yes/no depends on bid/tender regulations, if provided such a term when launching in public.
You can invite all bidders for Best & Final round as an equal opportunity. Otherwise, if your RFP/RFQ doesn't allow bidders to revise their offers after opening, you should go with the lowest offer and ignore this new submission.
