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Performance management involves understanding the meaning of big data in company databases using pre-determined queries and multidimensional analysis. The data used for this analysis are transactional, for example, years of customer purchasing activity, and inventory levels and turnover. Managers can ask questions such as which are the most profitable customer segments and get answers in real-time that can be used to help make short-term business decisions and longer term plans.
Most business intelligence tools today provide a dashboard capability. The user, often the manager or analyst, can choose which queries to run, and can filter and rank the report output by certain dimensions (e.g., region) as well as drill down/up on the data. Multiple types of reports and graphs make it easy for managers to look at trends. A big benefit for report developers is that they can interact with different aspects of business data including HR, marketing, sales, customer service, and manufacturing data, and get multiple perspectives of how the business is doing.
BizTech, a leading information technology services firm in the Mid-Atlantic region, is hoping to use business intelligence to help it grow sales. Founded in2001 by Tom Connolly, BizTech’s2011 revenues were approximately $14M. Tom believes that significant improvement in measuring and reporting performance could help take BizTech to the next level of growth. In particular, BizTech plans to use Oracle’s CRM-OD (On Demand) business intelligence application to improve its opportunity-management process that involves generating, reviewing, and acting on leads. The company’s sales representatives and consultants will be able to generate new pipeline reports, including summaries by practice, regions, and sales representatives. These reports will be actively reviewed in weekly practice meetings, which will promote specific pipeline targets. In addition, learning from these reports can be tied directly to sales representatives’ skills development, coaching, and recruitment strategy.
The good news is the functionality and ease-of-use of business intelligence tools has improved greatly over the past several years. If designed and implemented effectively, these tools give managers a window into a vast amount of business transactions that can help with their everyday decision-making. The main challenge is to ensure that the quality and completeness of transactions entered into the system or the result will be “garbage in, garbage out.” Also, to guarantee a complete picture of the business, multiple databases across functions have to be integrated.
Data exploration makes heavy use of statistics to experiment and get answers to questions that managers might not have thought of previously. This approach leverages predictive modeling techniques to predict user behavior based on their previous business transactions and preferences. Cluster analysis can be used to segment customers into groups based on similar attributes that may not have been on analysts’ radar screens. Once these groups are discovered, managers can perform targeted actions such as customizing marketing messages, upgrading service, and cross/up-selling to each unique group. Another popular use case is to predict what group of users may “drop out.” Armed with this information, managers can proactively devise strategies to retain this user segment and lower the churn rate.
With an increased emphasis on digital, inbound marketing, organizations want to attract prospects to their website with engaging, robust, and targeted content. Running experiments, organizations can test two webs sites, each containing different content such as white papers and demos, events such as webinars, and landing pages and lead form designs. The results of these experiments can help predict which combination of these variables twill lead to the highest conversion rate of site visitors to qualified leads, and qualified leads to customers.
The large retailer Target used data mining techniques to predict the buying habits of clusters of customers that were going through a major life event.2 Predicting customers who are going through big life changes such as pregnancy, marriage, and divorce, is important to retailers since these customers are most likely to be flexible and change their buying habits, making them ideal targets for advertisers. Target was able to identify roughly25 products, such as unscented lotion and vitamin supplements, that when analyzed together, helped determine a “pregnancy prediction” score. Target then sent promotions focused on baby-related products to women based on their pregnancy prediction score. The result: sales of Target’s Mom and Baby products sharply increased soon after the launch their new advertising campaigns.
The rise in robust statistical/analytical techniques can lead to fast, direct results for data exploring organizations. The big challenge is the lack of qualified statisticians with expertise in the latest business analytical techniques. Another challenge is around data privacy/policy issues. Organizations need to think through the most effective way to use the results of their data mining techniques to improve the customer experience, and not make customers feel that retailers are “spying” on them. For example, Target had to adjust how it communicated this promotion to women who were most likely pregnant, once it had learned that the initial advertising had made some of them upset.² As a result, Target made sure to include advertisements that were not baby-related so the baby ads would look random.
Social analytics measure the vast amount of non-transactional data that exists today. Much of this data exist on social media platforms, such as conversations and reviews on Facebook, Twitter, and Yelp. Social analytics measure three broad categories: awareness, engagement, and word-of-mouth or reach.3 Awareness looks at the exposure or mentions of social content and often involves metrics such as the number of video views and the number of followers or community members. Engagement measures the level of activity and interaction among platform members, such as the frequency of user-generated content. More recently, mobile applications and platforms such as Foursquare provide organizations with location-based data that can measure brand awareness and engagement, including the number and frequency of check-ins, with active users rewarded with badges. Finally, reach measures the extent to which content is disseminated to other users across social platforms. Reach can be measured with variables such as the number of retweets on Twitter and shared likes on Facebook.
Social metrics are critical since they help inform managers of the success of their external and internal social digital campaigns and activities. For example, marketing campaigns involving contests and promotions on Facebook can be assessed through the number of consumer ideas submitted and the community comments related to those ideas. If the metrics indicate poor results, managers can pivot and make changes. For example, low Facebook engagement may mean more interesting and interactive content needs to be created.
With recent advancements in social measurement techniques, we can now calculate one’s “digital footprint” in the social media world. Companies like PeerIndex and Klout can measure a digital user’s social influence. A Klout score ranges from1 to100, based on their algorithm involving number of followers, re-tweets, the influence of the followers themselves, and other variables. Marketers are using social metrics to identify “influencers,” those well-followed individuals who are discussing their particular brand and can serve as a brand advocate. Using Klout’s services, Virgin America identified120 individuals with high Klout scores and offered them a free flight to promote their new Toronto route.4 These individuals were not obligated to write about their experience. But, between these120 individuals and another144 engaged influencers, the campaign resulted in a total of4,600 tweets,7.4M impressions, and coverage in top news outlets. Thus, the campaign created a high brand awareness of the new airline route.
Social analyzers need a clear understanding of what they are measuring. For example, a viral video that has been viewed10M times is a good indicator of high awareness, but it is not necessarily a good measure of engagement and interaction. Furthermore, social metrics consist of intermediate, non-financial measures. To determine a business impact, analysts often need to collect web traffic and business metrics, in addition to social metrics, and then look for correlations. In the case of viral videos, analysts need to determine if, after viewing the YouTube videos, there is traffic to the company web site followed by eventual product purchases.
Decision science involves experiments and analysis of non-transactional data, such as consumer-generated product ideas and product reviews, to improve the decision-making process. Unlike social analyzers who focus on social analytics to measure known objectives, decision scientists explore social big data as a way to conduct “field research” and to test hypotheses. Crowdsourcing, including idea generation and polling, enables companies to pose questions to the community about its products and brands. Decision scientists, in conjunction with community feedback, determine the value, validity, feasibility and fit of these ideas and eventually report on if/how they plan to put these ideas in action. For example, the My Starbucks Idea program enables consumers to share, vote, and submit ideas regarding Starbuck’s products, customer experience, and community involvement. Over100,000 ideas have been collected to date. Starbucks has an “Ideas in Action” section to discuss where ideas sit in the review process.
Many of the techniques used by decision scientists involve listening tools that perform text and sentiment analysis. By leveraging these tools, companies can measure specific topics of interest around its products, as well as who is saying what about these topics. For example, before a new product is launched, marketers can measure how consumers feel about price, the impact that demographics may have on sentiment, and how price sentiment changes over time. Managers can then adjust prices based on these tests.
In2009, Whirlpool, the largest manufacturer of home appliances, wanted to discover what their customers and consumers were saying about their products and services on social media platforms.5 They used Attensity360 for continuous monitoring and analysis of conversations across popular channels such as Facebook, Twitter, and Youtube, review and blogger sites, and mainstream news. Attensity’s text analytics findings were incorporated into Whirlpool’s decision models to accurately predict customer churn, loyalty, and satisfaction. This process enabled the company to listen, respond, and measure on a scale unobtainable by manual methods. The results revealed that Whirlpool improved its understanding of its overall business. There was increased satisfaction, faster responsiveness, and overall, more satisfied experiences with customers. The company also incorporated customer feedback to improve its product development and planning process.
While technology has helped companies scale the listening process involving social Big Data, the accuracy of listening tools is nowhere near perfect. Manual work is needed to “train” these technologies on company- and industry-specific keywords with regard to textual and sentiment analysis. Another good practice is to initially do parallel manual and listening tool analysis to understand the accuracy of the tool and determine ways to improve its effectiveness.
