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Responsible for receiving, circulating and recording all incoming and outgoing faxes, emails and hand deliveries.
Ø Ensuring sequential numbering system in each and every outgoing correspondence.
Ø Ensuring quality formats being used adequately for correspondences, submittals, transmittals to clients, consultants, subcontractors and within divisions and departments.
Ø Ensuring all correspondences regarding financial matters is forwarded to the PM.
Ø Ensuring all correspondences regarding contractual matters is forwarded to the CM.
Ø Ensure all correspondences reach proper department.
Ø Bring up quality forms, checklists as and when needed in coordination with QA/QC Engineer for technical aspects.
Ø Maintain documentation for projects under taken by Contracting Division making in use the project numbering system for easy traceability and proper filing (soft and hard copy).
Ø Coordinate with QA/QC Engineer for maintaining quality documentation so called, Document Register, Material Register & Drawing Register.
Welcoming the people & Register the new users (Explaining the new asylum laws, register the new user in the program, deliver the attestation)
Organise the services ( collect, check & register the curriers)
Delivering the letters
