How do I make sure that I am hiring the perfect candidate for a secretarial position?

Before choosing the Secretary the following points should be seen by the hiring authorities

be methodical, with a good eye for detail;

be well organised, with an orderly mind;

bring objectivity to the proceedings;

deal promptly with correspondence;

be able to take accurate notes of meetings;

make sure members receive all the necessary material;

bring the necessary material to the meeting;

work well with the Chairperson;

ensure quorum is met for meetings; and

have knowledge or experience of committee procedures.