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It is all about the way you structure the whole. It is better to have folders and sub-folders and give the suitable heading for people to know where they are instead of overfilling a folder with everything. Keep the whole clean and even make sure the permission isn't given to everyone to make changes. Try making a smart chart, that would help you in creating folders and thus avoiding confusions and making mistakes.
Contractual record keeping, scanning, filling, maintaining and regularly updating various log register and updating with contractor and subcontractor contracts and Vendor related documents.project documents and operated various ms applications like Ms. Excel, Words, Power Point and Access software and excel log. In this ways, we can educe DC mistakes
Document control specialists store, manage and track company documents. They scan, image, organize and maintain documents, adhering to the company's document lifecycle procedures, and they archive inactive records in accordance with the records retention schedule. A large part of the job is to control the retrieval of documents. Document control specialists receive and process Requests for Information, or RFIs, from employees or clients and maintain the requests via tracking logs. As RFI procedures are updated, document control specialists create new templates. Sometimes they help project managers develop and maintain documents such as meeting minutes, drawings, specifications, approvals and related items. Periodically, document control specialists might be responsible for training employees on records management procedures and policies, which include documentation, retention, retrieval, destruction and disaster recovery.
Below are the points which are useful in minimizing the document control mistakes.
-Keep the Document Record Keeping master updated.
-Regular check of document BIC Location.
-Make the check List to be followed to meet the document control quality.
-During difficult situations discuss the issue along with protocol to QA/QC Manager or project Director.
-Rest you have to follow the Basic Document Control policies.
To install dms. dms is the use of computer and software to store , manage and track electronic documents and electronic images of paper based information captured through the use of document scanner.
