How can you make office work more organized?

Small changes made slowly and gradually will turn into new, life-changing habits. Once you’ve incorporated one of the ideas, try a second one. And so on.

1. Manage your e-mail inbox.Devote10 minutes each day to cleaning out your e-mail inbox. Use a timer to keep focused.

2. Take stuff home.Collect personal items (food storage containers, shoes, personal bills or mail, library book, sweater) sitting around your office and take them home with you tonight.

3. Sort the stack.When you get home, sort through the stack of mail on your kitchen counter and separate all of the bills that need to get paid within the next30 days. Have a paper bag next to you and put all the catalogs and promo mailings you don’t want directly into the bag to be recycled.

4. Create e-mail folders.If you haven’t learned how to set up folders within your e-mail management system, take the time to do it and then start filing your incoming e-mail appropriately.

5. Reduce your paper pile.Grab three inches of papers off of your desk. Sort and purge, and then file those that need to be kept.

6. Streamline supplies.Take a look at the office supplies sitting on your desk and in your pencil drawer. If you've got multiples, return them to the supply closet or give to a co-worker.

7. Un-post the Post-its.Clean up the sticky notes around the perimeter of your computer screen. After a while, these just become clutter and you tune them out. If any of them represent tasks, add the task to your to-do list and pitch the sticky note.

8. Let the bulletin board breathe.If you have a bulletin board in your office, is it covered with items you have long forgotten? Give yourself10 minutes to sort and purge the items on it, and turn it into something that is pleasant to look at and functional. Add personal photos to make it more fun.

9. Look down.It’s time to weed out that stuff being stored underneath your desk. Just what's in that box that's been there for three years?

10. Look ahead.Review tomorrow's calendar appointments. Are you prepared for each meeting on your schedule? Take time now to find and set aside materials, notes, and other information you need to bring with you. Commit to being there three to four minutes early.

11. Decide now.So much of the clutter in our world represents delayed decisions. Every single e-mail that shows up in your inbox needs a decision made about it. The same goes for each piece of paper you encounter at work and at home. Fight the urge to “put things away tomorrow.” Every time you make a decision on what to do with something, you are one step closer to being organized and having less stress.

12. Start small.Small and steady progress equals long-term success. So start out with one area of your office versus attempting to do too much all at once. You’ll see results quickly and be able to maintain your newly sorted area more successfully.

If you’re feeling better already, you could consider booking Organized Audrey as a speaker for your meetings. Her practical presentations teach audiences how to manage their piles of files, use Microsoft Outlook way more efficiently, boost their productivity, understand office etiquette, and more. Everyone will go away with several ideas that are easy to put into practice and can have a huge impact.

Prioritize the work according to their deadlines and take on each assignment / task one-by-one.

first i do what i have to do then i may put my touch if it would help

after that Specify a time for everything in work to not get lost far

 

 

I always follow these tips and they work great with me:

1. Don’t Mix Work With Personal Life

2. Get Good Seating Support - be rested

3. Keep Your Tech Updated & Reliable

4. Simplify Processes

5. Expand Your Workspace or Storage System

1) Make an exact copy of everything you send to someone.
Having reduced copies or copies in your computer does not help when someone calls with a question or a co-worker or boss needs to find something in the file.
2) Organize your email.
Every project or contact, depending on the type of work you do, should have its own folder.
Then when you are done reading the email and have acted on it you place it into its folder.
Don't delete it.
3) Use your planner book and checklists to keep track of what you are doing and what needs to be done.
4) Keep your most used reference material at your fingertips.
5) Make good use of the stapler, paper clips and binder clips.
6) Keep the top of your desk as clear as possible so that you have the room to do your paperwork.
7) Have your drawers set up properly to suit what you are doing.
Keep the things you use occasionally in the drawers and not on the top of your desk.
http://www.organized-way.com/office-organization.html

when you ogranize your time, when you proritizate your daily tasks and strictly complience the schedule.

Time is a important element. U spent time on ur work. Make changes according to work type. Changes should be gradually. . . . avoid from mistake and get organised.

K I S S - Keep It So Simple Desktop - keep clear.
Only essential items and present task being worked need to be on the desk.
File paperwork away ASAP - do not have 'filing' trays unless someone else has the task of doing the filing of the dept.
Drawers - leave as empty as possible and should only have items not needed in them.
One drawer to hold stationery items.
Never keep current tasks in drawers.
There are modern portable filing organizers which are colourful and can hold paperwork vertically.
This makes folders easily identifiable and retrievable.
Binders - keeps as many binders as possible out of the way unless currently need info from them.
They take up space 'clutter the mind'.
They give the impression that there is so much work to do when really only a few bits of information are needed from them.
Contact details - keep telephone numbers in one place.
Develop an 'end of day' routine.
Clear desk at the end of the day.
Maintain electronic and manual systems.
Make sure any paperwork needed for next day is easily retrievable.
The desk should look like anyone could sit at your desk if you were not to use it.