How can someone with a technical background shift to an administration job?

Most employers test administrative applicants to evaluate job-related skills, so non administrative applicants who willing to change their career from technical to administrative position should focus on improving the following skills when necessary:

1-Understand the Demands of the Administrative Profession

Today, administrative professionals are regarded as integral members of the organization and are typically entrusted with high-level responsibilities.  there has been not only an increase in applicants looking to change careers, but also an increase in job responsibilities for administrative professionals,  To put yourself in line for an administrative position, it recommended studying administrative job listings and noting the required skills and other qualifications. Many companies use keyword search technology to identify top resumes, who reviews more than resumes per week. “Review the job description and make sure you use similar words in your resume. For example, if the job description lists ‘strong project management skills’ as a requirement, use the term ‘project management’ in your resume. Also it recommended using job ads as a starting point for customizing your resume. By researching administrative jobs, you can identify the skills, challenges and accomplishments that you need to emphasize from your previous experiences.

2-Identify Transferable Skills 

The next step is to figure out the skills you’ve developed in other fields that are transferable to administrative positions. “For example, applicants could mention their knowledge of computer programs, including Microsoft Word, Outlook and Excel,” says Traci Thompson, owner of Admin. Resumes. net. Thompson, who specializes in writing resumes for administrative professionals, also advises career changers to look at skills developed outside the workforce, such as knowledge of social networking sites, accounting and bookkeeping systems. 

3-Pick the Right Format 

candidate might be tempted to create a functional resume, which focuses on skills while downplaying work chronology. However, overuse of this format by people trying to hide something makes it a poor choice for most professionals -- even career changers.  The use of a "combination" resume format. “Administrative-related work can be prominently presented under each position, and job seekers can readily show that they understand employer needs by emphasizing skills, tasks and accomplishments that are relevant to administrative positions.

4-Call Out Your Admin Skills at the Top 

Placing a qualifications summary at the top of their resumes enables job seekers to emphasize their administrative skills up front and immediately show hiring managers they are qualified for this career change, Thompson says. It recommended mentioning transferable skills in the summary section. Skills that may have been secondary to the prior profession -- such as recordkeeping, MS Office applications and keyboarding -- should now be prominently placed in the summary.

5-Show Potential for Success 

Candidate  needs  to be highly organized, logical thinkers who demonstrate leadership and embrace teamwork as the ability to multitask, stay focused, be goal-oriented and have excellent communication skills are just a few of the criteria required for success.” 

6- Improve Your Skills 

There are  five key areas that make an admin resume stand out:

·         Initiative: Companies want administrative professionals who thrive on tackling new challenges and volunteer for tasks outside their job descriptions, so hiring managers will look for relevant examples in a candidate’s resume.  

·         Technical Skills: Hiring managers seek administrative professionals who are proficient in an array of software programs. Those with advanced knowledge of Microsoft Office are in higher demand.   

·         Communication Skills: Administrative professionals need to demonstrate tact and diplomacy in their interactions. Candidates who demonstrate the wide range of professionals with whom they have interacted or collaborated will be at an advantage.   

·         Relevant Industry Experience: Expertise in the industry to which a candidate is applying shows the applicant will likely transition quickly.   

·         Multilingual Abilities: Those who speak multiple languages are especially valuable by being able to communicate with culturally diverse customers and employees around the world.

......MRS GHADA answered full , ,,

Thank you for inviting ............ take the necessary training courses

Thanks

It is not a big deal , any way read what Mrs. Ghada wrote , you will find out how.

It could happen, but still based on the qualifications and requirements that must be met. For example into administrative personnel at manufacturing companies. Or administrative personnel in the production department, or become an assistant for administration Plant Manager, and so on.

I agree with Mr.Ghazi"s answer

If this person has other strong skills such: Communication , Decision Making, Managing & Planning ... etc, he/she should be able to handle administrative tasks !

Thank You

by scheduled training or job enlargement , or step by step give administrative tasks during his technical job

Thanks for invitation

I am agreeing with my colleague’s answer Ms. Ghada Eweda  

Thanks Rana

In fact , I don't have background for this question .

Thanks for the invition,,,,,,,,,,,, I agree with the experts answers,,,,,,,,,,,,,,