What are the main items that should be involved in a "Purchase Request"?

Purchase Request

The purchase request/ requisition is just before of Materials Required Indent. The materials Indent is prepared by a production / any other dept who required the materials. Such required indent is forwarded to Store department for availability.

If such materials is not available then the store department is forwarded to Purchase department by preparing a purchase Request/ Purchase requisition inproper format. Such format is contained following Items:

1)            Nature of item: Asset material/ Non- Asset maetrials/ consumable items/ oil & Lubricants/ Safety items or any kinds based on Group

2)            Request department:

3)            Cost Center:

4)            Item Code:

5)            Items description/ name

6)            Unit/ qty required

7)            Present stock available in store

8)            Request qty for purchase

9)            Stock rate

)          Amount

)          Prepared by / checked by/ requested dept head/ Authorised by/ Approved by

)          Remarks: Why this materials is required to purchase etc

Purchase requests are also known as purchase requisitions. A Purchase Request is generally a document generated by a user to notify the purchasing department of items or services needed. The document specifies quantities, and a timeframe for the requested items. It may also contain authorization information to proceed with the purchase. It is also a request to make a purchase using company funds. Some companies require a purchase requisition for all purchases and others only require them for certain types of purchases.

(SAP business 2013, Purchase Requests and Purchase Quotations).

Purchase request can be used as a preliminary step in the purchasing process. They are used internally to indicate a need for an item. Once a request is made, the item can be ordered directly or vendors can be requested to provide quotations. The purchase quotation document allows you to track vendor quotations for items. There are several ways to create purchase quotations. Single quotations can be created manually or from a purchase requisition. The purchase quotation wizard can be used to create multiple quotations. From the purchase request report, you can create online quotations directly from the report by marking a checkbox. Quotations can also be created directly from sales orders using the procurement confirmation wizard. After vendors reply to the quotations, you can compare the responses to determine the best offer, then create a purchase order for that vendor.

Purchase requisition contains the following items:

1-   Requisition number.

2-   Dater of requisition.

3-   Code number of item required.

4-   Description of items.

5-   Quantity of items.

6-   Date by which Item required.

7-   Signature of the person initiating the requisition.

8-   Signature of one or more executives approving the requisition ( if any required).

(Tulsian, 2006, Cost Accounting, Tata McGraw-Hill Education)

Purchase requests are also known as purchase requisitions. Purchase request can be used as a preliminary step in the purchasing process. Employees/Departments/Units are used internally to indicate a need for an item. When employees/department/unit want to order supplies, they use a purchase request to alert the purchasing department about their needs. A Purchase Request is generally a document generated by a user to notify the purchasing department of items or services needed. The document specifies quantities, and a time frame for the requested items. It may also contain authorization information to proceed with the purchase. If none of the requested items are available in-house/store, the purchasing department will purchase the items. Using purchase requests can save time for the purchasing department, because the document provides much of the information they need to create purchase orders. The main items should be involved in “purchase request” are:

1.   Requisition number

2.   Date of requisition

3.   Name of requisitioning unit/department

4.   Cost centre

5.   Code number of item

6.   Name and Description of item

7.   Quantity of item

8.   Quantity previously received (within accounting period) including opening balance

9.   Quantity consumed till date (within accounting period)

. Quantity Balance in hand

. Approved quantity of items

. Date by which Item is required

. Remarks

. Signature of the person initiating the requisition

.  Signature of line manager or executives who is authorise to approve the requisition.

Purchase Requisition No

Date

Item

Qty

Requested for

Requested By

Signature

I have found this artical, I think It'll be helpful for answer your question

http://blog.procurify.com/2013/09/23/all-you-ever-needed-to-know-about-purchase-orders/

Hello Team,

A purchase request (or purchase order request) is a  document generated by an organization to notify the purchasing department of items it needs to order, their quantity, and the time frame for completing the order. It may also contain the authorization to proceed with the purchase.

As part of an organization's internal financial controls, the accounting department may institute a purchase requisition process to help manage requests for purchases. Requests for the creation of purchase of goods and services are documented and routed for approval within the organization and then delivered to the accounting group.

Typically an account staff member is assigned responsibility for purchase order management, referred to commonly as the PO (purchase order) Coordinator.

Purchase requests are tracked against both internal departmental budgets as well as general ledger (GL) categories.

Regards,

Saiyid

Agreed with everyone answer.

name of items

details

Qty

order type ( in time - after week ... etc )

description

the current qty available

reason for it

sign of store manager and direct manager plus who make this request

Date

PR number

Cost center

Department and section

The applicant department staff name and signature (in case of ERP system submiting the request means approval the name of requester appears on the PR)

The department manager approval and endorsement

The item idetification number (as it shown on ERP system)

The item(s) requested

Quantity requested

Spesifications for items

The justification

Werehousing section comments (whether there is a sufficient stock or no)

Budget section approval (is it budgeted for or no)

Finance controller and/ or finance manager approval

The CEO in case of significant high value assets

Answer added by: Ghada Eweda  Medical sales hospital representative is the correct answer.