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How does a company ensure that their physical inventory matches what is there in the account books?

  1. It assumes it to be correct if it has been received properly in the system.
  2. It holds the warehouse manager accountable.
  3. It counts every item daily.
  4. It uses some form of physical inventory count – either annual or cyclical.

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Question added by Anil Lalwani , Chief Accountant , Al Ahli Hospital
Date Posted: 2016/10/16
Haider Tareen ACCA
by Haider Tareen ACCA , Finance Manager , ARABIAN SANDS REAL ESTATE LLC

A First check the account records and valuation amount of inventory in books

B inspect physical inspection of inventory and count the inventory with books record

C Third Match your results A & B with Supplier statement if you have or confirm with Supplier invoices

 

the above process will make sure you have authenticate internally document and as well externally via supplier data.

Pankaj Chawla
by Pankaj Chawla , Manager Operations , Infifresh Foods Pvt Ltd

A Company can apply the periodically stock count cycle based on their transaction voulme to identify OR verified the Stock accuracy with System vs Actual.

Set of Process:

1) Run a Cycle count on Periodically basis and submit this report to Management to identify the mismatch and accurate the system.

2) if any stock found MISMATCH, Identify the product and match with last stock to catch the difference/mistakes.

3) Company/Organization need to set a process where, GOODS INWARAD to OUTWARD each process should be recorded with responsibility/accountability.

 

Asad Muhammad Khan
by Asad Muhammad Khan , Head of Asset Management , Wasatah Capital

Item 2 and 4You have to have a stock take quarterly, semi annualy and annualy based on reproting requirement. Also reposibility shall lie with warehouse manager given he is given matching authority, staff, technology and tools along with secure premises.

Wilfredo Quito
by Wilfredo Quito , Accounting Manager , DDC LAND INC.

Thanks for Invitations

The basis of accounting is systematics and consistency in action. It uses some form of physical inventory count – either annual or cyclical.

Tamer Elbeshbishy
by Tamer Elbeshbishy , Financial and Administration Manager , Muscat Towers Holding Group

Answer number 4 is correct, the main target here is to ensure that the amount at the counting are the same at the records. Then we should decide the methodology of this assertion through either with the Periodic Method inventory as to count all the items at the end of each period, Or Perpetual Method, which is counting quarterly up to the end of the year.

Kind Regards.

By using internal control system and internal control check. 

Muhammad Waleed
by Muhammad Waleed , Assistant Manager Finance , Turnotech (Private) Limited

The primary and best method to match the inventory records with physical inventory in the store is to perform a periodic inventory count and that must be carried out by any other person who was not responsible for record keeping of it. in this we can ensure the inventory in good condition and that which is damaged and is not in resellable condition.

 

Muhammad Abdullah Qureshi
by Muhammad Abdullah Qureshi , Accountant , Al Amer Group Electrical Materials

It uses some form of physical inventory count and then it holds warehouse manager accountable for any Discrepencies/Variances.

 

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