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-Understanding the report brief -Gathering and selecting information -Organizing your material -Analyzing your material -Writing the report -Reviewing and redrafting -Presentation
Stage One: Understanding the report brief. I think
after that collection the data
collection of input data
Data Analysis
General Introduction
Detailed report
Summary report
presentation
7 Tips For Writing Better Business Reports
Sidebar:If you're writing the report for an external client, it's a good idea to present the draft Table of Contents to them at this point in the process and get their approval. This will force them to think it through and confirm what they really want at this point. Once they have agreed to a TOC you will have their "buy-in" for the rest of the process, therefore significantly reducing chances of any major changes or reversals at the final report phase.
ll reports need to be clear, concise and well structured. The key to writing an effective report is to allocate time for planning and preparation. With careful planning, the writing of a report will be made much easier. The essential stages of successful report writing are described below. Consider how long each stage is likely to take and divide the time before the deadline between the different stages. Be sure to leave time for final proof reading and checking.
Stage One: Understanding the report brief
This first stage is the most important. You need to be confident that you understand the purpose of your report as described in your report brief or instructions. Consider who the report is for and why it is being written. Check that you understand all the instructions or requirements, and ask your tutor if anything is unclear.
Stage Two: Gathering and selecting information
Once you are clear about the purpose of your report, you need to begin to gather relevant information. Your information may come from a variety of sources, but how much information you will need will depend on how much detail is required in the report. You may want to begin by reading relevant literature to widen your understanding of the topic or issue before you go on to look at other forms of information such as questionnaires, surveys etc. As you read and gather information you need to assess its relevance to your report and select accordingly. Keep referring to your report brief to help you decide what is relevant information.
Stage Three: Organising your material
Once you have gathered information you need to decide what will be included and in what sequence it should be presented. Begin by grouping together points that are related. These may form sections or chapters. Remember to keep referring to the report brief and be prepared to cut any information that is not directly relevant to the report. Choose an order for your material that is logical and easy to follow.
Stage Four: Analysing your material
Before you begin to write your first draft of the report, take time to consider and make notes on the points you will make using the facts and evidence you have gathered. What conclusions can be drawn from the material? What are the limitations or flaws in the evidence? Do certain pieces of evidence conflict with one another? It is not enough to simply present the information you have gathered; you must relate it to the problem or issue described in the report brief.
Stage Five: Writing the report
Having organised your material into appropriate sections and headings you can begin to write the first draft of your report. You may find it easier to write the summary and contents page at the end when you know exactly what will be included. Aim for a writing style that is direct and precise. Avoid waffle and make your points clearly and concisely. Chapters, sections and even individual paragraphs should be written with a clear structure. The structure described below can be adapted and applied to chapters, sections and even paragraphs.
Stage Six: Reviewing and redrafting
Ideally, you should leave time to take a break before you review your first draft. Be prepared to rearrange or rewrite sections in the light of your review. Try to read the draft from the perspective of the reader. Is it easy to follow with a clear structure that makes sense? Are the points concisely but clearly explained and supported by relevant evidence? Writing on a word processor makes it easier to rewrite and rearrange sections or paragraphs in your first draft. If you write your first draft by hand, try writing each section on a separate piece of paper to make redrafting easier.
Stage Seven: Presentation
Once you are satisfied with the content and structure of your redrafted report, you can turn your attention to the presentation. Check that the wording of each chapter/section/subheading is clear and accurate. Check that you have adhered to the instructions in your report brief regarding format and presentation. Check for consistency in numbering of chapters, sections and appendices. Make sure that all your sources are acknowledged and correctly referenced. You will need to proof read your report for errors of spelling or grammar. If time allows, proof read more than once. Errors in presentation or expression create a poor impression and can make the report difficult to read.
satges for writing report
1-determine what do we must write in the report and to home we must write the report
2-collect the informations
3-select the usful infomationd to put it in the report
4-includ your sorces in the report
5- writting adraft
6-audet the druft
7- writing the final report
1 - Inventory of works performed daily, weekly and monthly compared to the time program
2- To limit the quantities of materials needed for the next phase and ask them to manage the next stage3 - The request of individuals to work in case of insufficient labor
as i know the gathering the requirements, data analysis and dealings with the frames and the detailed of report and summary and then ur report presentation
Determine the terms of reference. Define writing actions. Find the information. Determine the general structure of the report. Preparing the initial draft. Analyze the information found and prepare the conclusion. Make recommendations. Preparing the executive summary and table of contents. Compile a list of references.
1 Confirm that there is a brief on the report requirements, verify the requirements of the type of report,
2. If no brief verify the requirements and of the type of report,
3. Collect required data and verify sources/revisionary data with subject matter experts or repositories.
4. Create TOC/Document skeleton
5. Verify with stakeholders, management, executives that this is the type of report and requirements expected.
6. Write the report and/or produce the report with approved information from step 5.
7. If a SOP/TSG/UG then create user test documentation with the report.
8. Verify details in the report and then finalize the revision of the report.
9. Create Management overview document/executive summarization/document chain.
10. Present the report or Notify stakeholders/executive/management of report & revision and/or deliver/upload the report to a repository for their access/downloading.
The essential stages of successful report writing are described below. Consider how long each stage is likely to take and divide the time before the deadline between the different stages. Be sure to leave time for final proof reading and checking.Writing style that is direct and precise. Avoid waffle and make your points clearly and concisely. Chapters, sections and even individual paragraphs should be written with a clear structure. The structure described below can be adapted and applied to chapters, sections and even paragraphs.