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1. review the business cycle
2. recommendation the best ERP business solution.
3. delivery of setup to concern manager
4. preparation of SOP subject to ERP process
5. execute model wise complete cycle with effective understanding by concern manager & user on test environment.
6. review the all process impact on both side (control vs sub)
7. preparation of opening entry.
8. suggest both solution (old & new ERP) parallel at least one to two month closing.
See this is a very responsible position ad we need to keep few basic and important things in mind while we proceed in the process...
1.Look for those person as CTM ie Core Team Member from Business who understand the business and are very clear about the process.
2. Select your team with Consultant who know there Standard Business Process that SAP can provide.
3.Take inputs of Business Requirement with a sign off so as to avoid any confusion at the end while handing over the system.
4.Do a proper GAP Analysis and in that try to provide the Max solutions by few tweaking and work around in the new system.
5.Follow all steps of ASAP Methodology.
6.Keep a close track so that all stages are beings processed on time and within schedule.
7.Involve all end users and power users for achieving change management and proper training of end users.
8. Take care for all master data and legacy system data that needs to be uploaded.
9.Take additional care of all integration points for proper and smooth data flow.
10. Take a proper authorization and approval matrix so as to keep track of proper transparency and work flow of data.
11.Make the process so that you can provide the best good practices as per the industry where the project is being implemented.
12.Give only required customized reports that are very specified and required.
13.Proper planning , unit testing , integration testing along with the CTM for all modules.
14.Do GO LIVE with proper planning and preparation.
15.Post Go Live support.
o Designing business scenarios, data mapping and work flow.
o Setting policies, procedures and manual user for all modules
The short list steps of implementation plane are:
1- Prepare the Kick off meeting with all the stakeholders (the vendor service provider consultants & the top managers and middle managers at the customer site.)
2- Prepare the SWOT analysis and business analysis to record the AS IS analysis document.
3- Prepare the Gap Analysis document for all function areas between the current business process and the best practises.
4- Prepare the sub implementation plan to fit any business gaps.
5- Managing the physical infra structure to meet the ERP system requirements.
6- Follow-up the corrective actions between the updated plane and the first version of the implementation schedule.
7- Adjust the parameters on the test environment to meet the best practise.
8- Test the Integration of the Modules and Posting profile setup.
9- Support the technical Key Users Training and follow-up their requirements.
10- Running the ERP end users training under the supervision of the key users.
11- Sign the acceptance training and integration results.
12- Install the ERP system on the production environment.
13- Prepare the master data and the open balance of all function areas in the ERP format.
14- Create the ERP users profiles with the record level security and the official business roles.
15- Create the workflow and the delegations to match the best practise.
16- Test the backup and restore function.
17- Evaluate the go-live phase.
Customize the user requirements reports
it depends on 2 factors
If the company is newly established then it can go with what is called rapid start solution which is based on Good Practice
If it is a company with legacy system then Business Analysis need to be done and to map the requirements and identify the gaps
The most critical factors from my point of view are
Create an efficient Chart of Account and Organization structure
Identify business events
Identify required roles and segregation of duty
Have a clear data migration scope
My short work practice:
1. Clearly identify your existing business process and make necessary improvements by following real time business logics. (Spend more time on this phase)
2. Now go for purchase of ERP system, which maps more closely to your existing business processes.
1- Prepare the Kick-off meeting with the shareholders to discribe the main points of the implementation plan.
2- Prepare the SWOT analysis especially in financial modules and write AS IS documentation of all function modules.
3- Prepare the gap analysis of all financial and operation modules.
4- Prepare sub implementation plan to cover all points in the gap analysis to change the current business process to the best practices process.
5- Managing the Hardware & connections and disaster recovery plan [Sub planning with IT manager]
6- Follow-up the user skills performance [Sub planning with direct manager & HR dep.]
7- Prepare the management TO BE Guidelines & Solution Design Document after archive all the sub implementation plans.
8- Follow-up the corrective and preventive actions in case of planning deviation with the top management.
9- Adjust the preventive control to achieve the goals of each suggestion process.
10- Test the Integration of the Modules and Posting profile setup with the financial manager.
11- Testing the master planning setup with the supply chain manger.
12- Follow-up the ERP installation of the test environment.
13- Assign the key user of each department to follow-up the progress of the ERP project.
14- Supporting the technical Key Users Training and follow-up their requirements.
15- Running the ERP end users training under the supervision of the key users.
16- Coded and format the master data to be compatible with the ERP structure. (Customers, vendors, inventory, BOM, FA, look-up tables)
17- Prepare the chart of account & the financial dimension with the financial manager.
18- Prepare the business controls for all departments with the financial manager.
19- Update the jobs description for each department to coincide with ERP requirements.
20- Follow-up the ERP installation of the production environment.
21- Follow-up the uploading of the master data.
22- Prepare the opening balances of the sub-ledger & ledger.
23- Follow-up the uploading of the opening balance.
24- Create the ERP users profiles with the record level security and the official business roles for each ERP user.
25- Evaluate the go-live phase.
26- Customize the user requirements (updated forms & reports)
All the above listed points are controlled by time management, cost management and quality management, Holding regular meetings and the communication skills of all the parties to achieve the goals.
