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• *A component of the project, program, or portfolio management plan that describes how, when, and by whom information about the project will be administered and disseminated. • Usually includes: ◦ Stakeholder Communication requirements ◦ Information to be communicated, including, time frame, frequency, format, content, level of detail, etc. ◦ Person responsible for communicating information, for authorizing release of confidential information, and persons going to receive information ◦ Technologies/methods used to convey information ◦ Resources allotted for communication activities ◦ Escalation process, identifying the time frames and management chain ◦ Flow charts of the information flow, workflows with possible sequence of authorization, list of reports, and meeting plans, etc. ◦ Communication constraints derived from legislation, regulation, technology, etc. ◦ Method of updating and refining the communications management plan as project progresses and develops
A Communication Plan Template provides a layout of how information will be conveyed from one party to the next. It includes the specifics, methodology and frequency with which formal communication will be made between two parties/clients. As a result, all people will be aware of when and how they are expected to send or receive information.
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