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What can project managers do to avoid project overload?

  • Learn to say no - recognise when enough is enough
  • Avoid taking shortcuts to take on more projects
  • Delegate certain parts of projects to subordinates
  • Set priorities by importance and delivery date
  • Spend sufficient time managing stakeholder expectations (including your line manager)

It's not possible to say what the maximum number of projects a project manager should run at once before he or she becomes overloaded. However, it's certain that if the number is greater than, say, two or three, there is a risk of running into problems. Be clear, the more projects a project manager undertakes, the less efficient they become.

So in my job interview was I wrong? No, if a project manager devotes all of his or her time and effort to a single project then there's little risk of distractions or a loss of focus. However, this is not reality in our modern business environment where project managers have to manage multiple projects concurrently. So be careful not to become overloaded, otherwise, you could find you have problems that damage your reputation as a project manager.

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Question added by nisreen essam , Personal Assistant , Salem Travel Agency
Date Posted: 2017/01/25
Upvote (4) Views (39) Followers (26) Answers (26) Report Question
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Vinay Sambamurthy
by Vinay Sambamurthy , IT Program Delivery Manager , Mindage Solutions

a) Delegate certain parts of projects to subordinates b) Set priorities by importance and delivery date c) Learn to say no - recognise when enough is enough d) Avoid taking shortcuts to take on more projects e) Spend sufficient time managing stakeholder expectations f) Create resource pools g) Set up a portfolio h) Use the critical path i) Take advantage of testing

Marwan Mohamed Mahmoud Ahmed
by Marwan Mohamed Mahmoud Ahmed , Projects scheduling and Controlling Manager , WE - Telecom Egypt

thank you so much but I think also it is depend on the project manager experience and the number of team work and the relation of the project .it can be programme , portfolio or mega project

mehdi salim
by mehdi salim , Project Manager , GROUPE IDS -Morocco (Integrator of SCADA&PLC systems)

Follow and respect the project management plan

Malik Kareem
by Malik Kareem , Outside Property Agent , KK Ogunlowo & Co Estate Surveyors and Managers

Ensure the Critical path analysis in terms of time lags for individual activities in are project are promptly adhered to

AMJAD ALI
by AMJAD ALI , Sales Engineer , Electroman llc

  • Delegate certain parts of projects to subordinates
  • Set priorities by importance and delivery date
  • Avoid taking shortcuts to take on more projects

JODY BANKS

plan your tasks and operations efficiently before you take them on. do research on the projects and assess work load, time needed to conclude and number of work force needed to complete set given tasks. time management is key.

Maher Ahmad
by Maher Ahmad , Head of Planning and Training Division , MOH

Thank you for the invitation. and information.

Santosh Menon
by Santosh Menon , Manager Projects-MEPI , Oman Shapoorji LLc

1.Timely Procurement. 2. Proper timely Technical Coordination with all trades before implementation to avoid reworks. 3.Timely Project Completion based on Baseline Program.

Mark Jacobs

The project manager should use a good Project management software to ease the management tasks and keep the track of the progress of the project. Nowadays many types of PM software are available in the market so you can choose any one according to the nature of your project.

Nadjib RABAHI
by Nadjib RABAHI , Freelancer , My own account

  • Prioritize and arrange priorities according to degree of importance and urgency
  • Effectively manage time
  • Define plan of day and respect it
  • Do not be fooled by daily emergencies
  • Delegation of powers and responsibilities
  • Avoid delays
  • Stress management
  • Avoid procrastination
  • Avoid accumulation of tasks
  • Avoid rushing
  • Organization of work
  • Good planning
  • Do not confuse the importance of things
  • Cost management
  • Avoid sudden and frequent interruptions during work
  • Identify and observe the rhythms of activity
  • Work on the structure of the project to reduce its duration and cost
  • Define the margins of freedom over time for each task, activity, or step
  • Accelerate critical path tasks
  • Search in time
  • Solving the problem of loss (machine breakdowns, absenteeism of employees, shift time to new series, delayed delivery)

Asif Syed
by Asif Syed , Procurement Supervisor , Arkad Engineering , procurement & construction Co

In order to ovoid project overload the project manager can recommend or notify overload to management in order to expand resources to distribute the overload to the qualifies people or either he say no to to more projects.

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