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payment terms, Invoice date and amount.
Properly check the Local Purchase Order,Delivery Note and Supplier Invoce Reconcile with the supplier statement and get the approval from the Management then release payment through bank.
first check the LPO and take confirmtion from signing authority and then Delivery notes and make sure the delivery of the material is as per LPO and at the last Payment schedule as per the LPO.
(checking of commercial invoice to our client agst the Vendor LPO is make a difference in future profit or business)
Proper invoice , Approval papers and limit, available balance in Bank Account, Payable abalance in the Supplier'S payable Account
The following documents and information needs to verify:-
1. Suppliers invoice & delivery note in original
2. Approved Purchase order
3. Proper recording of supplier invoice (Store Receipt Voucher, GL entry, etc.)
4. Most important is payment terms.
check bank balance at the time of payment. And payment must be supported by all relevent documents such as delivery note, LPO along with supplier invoice, invoices approved by the appropriate department heads
Accounts Payable should run the aging, choose which invoices to pay, assemble the invoices
Check the due date
Make Payment on the basis of payment terms
Everything important when we r make payment-one small mistake made high critical to company so check each & everything generally 03 way match-PO/INVOICE/RECEIVING GOODS RECEIPT -CHK INVOICE PRICE MATCH/QTY MATCH/GOODS QUALITY CHK IF NOT GOOD RETURN IMMEDIATELY AND MADE RETURN OUTWARDS
Finally based on due date check the fund status and proceed the payment
The purchase invoice should be checked against the purchase order and delivery note for clarificaiton of prices, also go through the statement of account of the concenred party.
Make sure vendor Invoice is matched with our LPO, DO Quantity, amount & date is matched or not with invoice, and check weather it is approved by Finance procurement manager. Check the credit days mentioned, party Ledger should be check. If sufficient balance in our account then we can pay...
First We need to check bank balance at the time of payment. And payment must be supported by all relevent documents such as delivery note, LPO along with supplier invoice.
