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Entry will be recored in books of accouts by the price of the goods.
Accounting deals with the fact not what should be or not.
If A purchase in A’s books DR nominal a/c or Asset a/c and CR THE Cash book or Bank book.
in B’s books DR Bank or Cash book and CR Sales or other income.
If “A” purchased goods from “B” with excess amount, how to pass an entry in the books of accounts?
The answers have been provided assuming that PO has been raised correctly but both expense booking and payment have gone wrong.
Credit purchases
(Frequent transactions and the amount is expected to be recovered from subsequent transactions)
Purchases/stock a/c Dr
To creditor a/c
(Payable entry for purchase)
Creditor a/c Dr
To Cash/bank a/c
(Payment entry for purchase)
Creditor a/c Dr
To Purchase/stock a/c
(Recoverable entry - Upon discovering that the excess amount has been booked and paid)
Fair method to use even if the transactions are not frequent. This facilitates easy tracking.
Single time buyer and recovery of excess amount is possible
(Assuming that the transaction has not been routed through personal a/c and directly cash/bank a/c is credited considering the immateriality of the transaction)
Purchases/stock a/c Dr
To cash/bank a/c
(Payable entry for purchase)
Upon discovering that the excess amount has been booked and paid. If you don’t intend to open vendor (creditor) a/c in your books, Debit suspense a/c (current assets/liability group)
Creditor/suspense a/c Dr
To Purchase/stock a/c
Only for concept. Not a fair method. Tracking becomes cumbersome like reconciliation of suspense a/c based on narrations and requires detailed drilling into ledgers
Single time buyer and no chance of recovering the excess amount paid
Purchases/stock a/c Dr
To cash/bank a/c
(It goes to the debit of purchases a/c or stock a/c and the credit would be given to cash/creditors a/c based on the nature of transaction)
(If you can’t recover or your intention is not to recover, it is just your purchase expense)
Note: If you find the excess paid amount is recoverable, it is wise to pass the recoverable entry with in the same FY as it would have effect on inventory valuation (i.e. Cost or NRV whichever is lower) if such purchase/stock is still unsold/not consumed at year end. If you don’t book recoverable entry, it results in less profit. This is because inventory is valued at NRV which would obviously be less than cost)
Thanks for invitation,
Following our colleagues answers.
purchase of goods from B- Entry of Jv
this issue by 2 kind of way. (if you're request the LPO-should be modified and it cash purchase it's doesn't issue)
1.Cash payment it's .
Inventory/purchase A/c Dr
To Cash/ Bank Account Cr
(and Supplier issue the debit note at only excess amount)
2.Credit Payment Purchase
Inventory/Purchase A/c Dr (total Purchase)
To supplier A/c (Advance/Excess) Cr
To Cash/ Bank A/c Cr (Payable Amount)
Sales of goods to A- Entry of Jv
1.Credit Payment Purchase
Sales A/c Cr
To Customer A/c (Advance/Excess) Dr (Issue the Debit Note)
To Cash/ Bank A/c Dr (Payable Amount)
the purchase in the debit side and for credit side we have two condition in the
1- to suppliers if we take it by credit way.
2- cash or bank if we take it by advance payment.
Let me answer this question with some amount to better explain it.
Price of goods purchased from B = 1,000
Amount paid by A = 1,100
Excess amount paid by A = 100
Entry should look like this
Debit Credit
Inventory/Purchases 1,000
Receivable from supplier B 100
Cash/Bank 1,100
This case should rarely happen because you have to make sure that the documents are there before payment. These documents will include invoice and purchase order.
Hope my answer satisfies your question.
In B books, the excess amount will be treated as advance from customer
In A Books, the excess amount will be treated as advance to supplier
In the books of B, the excess amount will be treated as Advance from Customer (Current Liability)
In the books of A, the excess amount will be treated as Advance to Vendor (Current Asset)