Accurate receiving, putaway, picking & loading with proper process to achieve that.
Well storage by knowing the storage condition for each SKU
Monitor shelf life products and report them to concern depts.
Implement daily cycle count in order to monitor stock accuracy at locations.
Check the warehouse whether it is having sufficient safety and fire proof systems in place. Collect the details of storage area and its facilities such as TOTAL AREA in sq.mts, COVERED AREA, OPEN AREA,HOT AND COLD AREAS, equipment details such as FORKLIFT AND ITS CAPACITY + QTY,CRANES,OTHERS, STORAGE MECHANISMS etc., and ensure warehouse layout is clearly marked and well defined.
The above all will give a fair idea for the storage of materials in the proper prescribed manner
The warehouse area very close to the fence or to the road has to be monitored carefully
The major lapse will occur in delivery / dispatch hence you need to have strong mechanism (apart from stores personnel it is advisable to involve security guys)
In the receipt part there is possibility of entering the wrong quantity or wrong material in the computer for which the suppliers may be benefited some times ( in case of poor system)
TRAINING TRAINING TRAINING is the Most Important
Precautions can be divided into two major parts, Receiving of Materials and Issuance/Loading of Materials
Chances are you may get materials with specifications you have not ordered or may be slightly different of what you actually need. Receiving of this different material apparently looks that need not to bother about. But keeping minimum stock holding cost this may cause a serious break in production line when we go for replacement or complaint for receiving of such materials.
Same is true with the case of issuance, deviating from FIFO may lead to expiry of the batch/lot in both finished or raw materials
To prttect The warehouse Losses the follwing procedures are useful ,
To avoid damages while Receiving is the warehousing process that involves taking receipt of raw materials or products, updating inventory records to show the new items, and placing the items in their proper location for appropriate inventory organization and management. Equipment such as dollies and pallet loaders are used to unload items through doorways or loading docks and transport them into inventory. Procedures developed for this step should include use of proper equipment and safe unloading.
Once raw materials or goods are received at a warehouse, they enter the inventory control phase of warehousing. This begins with proper storage. Procedures at this stage include using a forklift to move the inventory, then stacking it in the correct place. Companies typically use computer programs to monitor inventory levels to avoid excess or shortages.
For shelf life products, atmost care should be taken to avoid any dead stock/ non moving stock losses
