Why does the tendering process need to be so formal?

  Must be formally tender and it is due to several reasons:1 - avoid the mistakes2 - to guarantee the right of all parties to the financial and technical and applied3 - to participate in the approval of the bidding company from several parties and there will be no responsibility on the department itself4 - to prevent theft and bribery

TENDERING PROCESS SHOULD BE FORMAL AS THE OWNER SHOULD KNOW THAT THE CONTRACTOR IS ABLE TO CARRY OUT THE WORK IN A SMOOTH WAY EVEN IF THERE WOULD BE A LAG IN THE PAYMENT OF MONEY DUE TO VARIOUS REASONS.BESIDES THIS WE CAN ALSO AVOID CONTRACTORS WHO ARE NOT ABLE TO CARRY OUT THE WORK BY INTRODUCING EARNEST MONEY

If the tendering for organization  before project closure Independent Procurement Review IPR should take place in order to provide documentary evidence

If company auditor require documentary evidence to ensure the full compliance                                                           

Because the Government, company, etc.
that makes the offer has to be sure they are going to deal with a company is going to give the product/service they want with the best price, etc.
But it is also the best way to give a project to a company asking for so many requirements only that company can accomplish.
They give a project to a company covered in an ambiance of legacy.

Making the tendering process so formal grants the following benefits:1 - Ensuring that the buyer will get the most possible competitive prices, according to the good reputation of the purchasing department.2 - Eliminating any possibility for any breach of trust by the Purchasing committee.3 - Gaining the trust of well known respectable suppliers, who refuse to deal with companies that have under suspicion purchasing managers.

The tendering involves exchange of money against supply or for execution of works.The documents allows the tenderer and the tender inviting authority a level playing field in case of dispute,execution and closure.
The tender has therefore to be formal to take care of both side.

Tendering process implies competitive bidding where all participants deserve equal opportunity in a transparent manner.
These objectives can only be achieved if the process has been clearly defined and rules are established and known for everybody.
All this requires process to be formal and unambiguous.

In order to execute the contracted job inaccordance with defined standards, agreed terms and conditions in a timely and professional manner.

As we are doing business and in business customer satisfaction is top priority, you get the formal purchase order from customer so you also want to have formal dealing with your suppliers, a tender or contract mention risk & obligations, prices , scope , general terms & conditions, comply with applicable laws to avoid future misunderstandings and disputes, due these factors Tender/Contract processing need to be so formal.

In tendering should involve vendors as suppliers, user as user and must comply with the applicable standards in a company, negotiate with vendors to find the lowest price is a must with a predetermined specification.

tendering has legal commitments & consequenses, and itnis giving equal oppurtunity for suppliers a fair and reasonable jusices in awarding contract.