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After giving the Offer Letter, an Appointment Letter is the next step of interaction between a company and an employee. For him/her, a Letter of Appointment is a guarantee about the given job and position in that company. There are various formats of Appointment letter.
An Appointment Letter is a legally binding document that confirms that an organization has offered a position to an employee and they have accepted the terms and agreement in exchange for a salary. The appointment letter goes into great detail of what is expected of the new employee and the role they will play in the company. This letter is a binding document and should contain all the information necessary for an employee to begin working for the company. The Human Resources department usually has several pre-made letters available to be disbursed to a new employee. There are guidelines that should be followed when writing an appointment letter. Following a basic outline can prevent any discrepancies between the employer and employee. An appointment letter must state clearly the key components of the employee’s job. It must also have no errors or contradictions in it. This letter ultimately serves as a contract and it is important to have the company’s terms and condition for employment. It must state what is expected of the employee, how many hours they must work, sick days and salary. The letter should go into detail but not every single term should be discussed in it. Those terms should be left for an employee work manual. An appointment letter should always be written on a company’s letterhead complete with their logo centered at the top of the document. It should also contain the contact information of the person who wrote the letter. At the top it should be dated and include a reference number for easy identification. It should include the potential employee’s address that they used on the application process. There should be a one-line space between the heading and the first paragraph. The first paragraph should include information of what position the employee is expected to hold. The remaining paragraphs should list all the terms both the employee and employer agree to without any contradictions. The letter should close with the person responsible for hiring and firing employees.
A letter of appointment is a written offer of a specified position in an organization. It is issued to a candidate who has been chosen for a particular job, usually after going through all the necessary interviews. Normally, the letter confirms details of the said position and the start date, though not always.
Appointment Letter is just like a "license" or "permit". It is also considered a "guarantee" of job or placement. It is a legal document issued from the employer in the name of employee. After receiving this legal document he/she becomes a family member of his company, that is why he/she is now bound to go the workplace well on time, work there, and leave his workpals etc as per policy/guideline/procedure of the company/employer. Legally and ethically he/she is bound to think each time for boosting business of his company. Appointment letter is also like a "safety cover" to one's livelihood. It should not be so lenghty to look like a newspaper. Necessary terms & conditions of employement and job duties specification should be included in. It can be wrtten either on company's letter pad or blank paper. Such letters are usually issued by the HR or Administration Department under the signature of Administrative Officer or any officer authorized so by the final high ups. Copy of such a letter is also kept in the record file or personal file of the employee concerned.
