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It is the Accountant who prepares it on weekly or monthly basis.
Accountant prepare to match the balance between bank statements and bank account of company.The importent is to find the reason of difference.Most posiible reason to have diffrence is that.
1- We paid Current date cheque a client but they didnt deposit it on time.It will not be debited in bank but in will be shown in our bank books.
2-Bank charge interest-We can know it only after we recieve the statements.
3-We collect current date cheque,and updated in our books of accounts same date,but because of any reason we deposit it later.