Register now or log in to join your professional community.
After another month he send to you an email to inform you that he changed his contact phone number please review the Staff members record policies below before answering.1- send a new form model to be filled by employee2-You will change the model employee , and enter the new information in the system3-respond to the employee that you do not accept change4- Do not take any action ** personnel records Policies** ╔━━╗ ║╯╰║ ╣╰╯║ⒷⒶⓎⓉ.ℂℴℳ ╩━━╝1-Confidentiality of information and records * You must retain all personnel records and files in the drawers locked when not in use. *all the computers which used to access Must be password-protected and staff must change their passwords every six months :once a month after the appointment and again after six months.2 - Access to Records * the human resources staff can access to personnel records when necessary. * The direct manager can the employee's access to the records when necessary. * General Manager approves the powers of access to records (for the purposes of transitions and staff appointments and promotions and rewards)3- records Maintenance * Employees must confirm their contact information and updated annually , after a month of appointment and Employees must be completed their form model contact information and signature to insert any changes in it. * Employees can provide a form model for contact information to update their contact information for emergency whenever it is available to them (for example, when an employee changes his phone numbers
Employees personal data could be changes any time which cover his residential address, permanent address, email or cell number, update in qualification, marital status or children’s data. The best way is to send an email to HR department who then verify the details from employee and update the system. This not a rocket sciences.
I would have the employee fill out a form to updat personal info then sign it. I then would updat the employees info. Send an email to HR Re the update. File the employees form in the locked. Drawer.
Employees personal contact is changable, only we need the contact information form to be duely filled by an emoloyee with signature, it must be approved by HR and Administration.
Mr.Basheer You can chnage your phone data when you want you are not in my personal pag you are on the bayt pag. shukrun
1- send a new form model to be filled by employee.
and based on that it may changed in the data when ever required.
I would advice him on the same e-mail with an attached application form for showing the changes he desires to update and have a signature on it scan and send it back. Once I receive it, I log in in our records, update the system and then file the same copy to his personal file since it is confidential. Thank you
"1- send a new form model to be filled by employee " would be done and then updating the information on Human Resource Information System when a form is received from employee.
Changing contact details of an existing employee are important task and shall be taken proper care.
I can't add my contact details in website, when i do its says not valid even though my number is active so kindly help or suggest how do i add?
My number is 052-8944001.
Thanks
Best Regards
Tabraiz Sha Alvi
HR should
1. Keep eMail print out in employee personal file
2. Ask for supporting documents as proof of address change
3. Update contact details in the ERP system
Every request accepted but not approved before verified a documents a attached with request. verified by company law & country law means legal ways that identifies a legal documents are updated in our database according a law not for employee that include are resources ....
