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1- Begin the cancellation letter with the date, the company's name and address, and your position.
2- Tell how do you want the financial things will be settled .
3- Type the cancellation letter but sign it by hand.
4- State politely but firmly that you would like the company to cancel your account, and give them the customary30-day notice before your cancellation is effective.
To terminate a contract you signed for goods or services, you need to put it in writing. Most companies with whom you have a contractual relationship require this degree of formality as an added layer of protection for you, the consumer. So carefully read the fine print in your contract. Then write a brief and concise letter to terminate the agreement.
Step1
Read the terms of your contract carefully. Call customer service for clarification if there's anything you don't understand. Follow the directions for canceling the contract. They should clearly indicate the name and address of the recipient.
Step2
Direct your letter to the appropriate recipient. Terminating a contract is considered a “formal” exercise, so include the formal salutation of “Mr.” or “Ms.”
Step3
Open your letter with a succinct and direct statement of purpose: “I am writing to notify you of my desire to terminate my contract with (name the company), effective immediately.”
Step4
Refer to the terms to add specificity to your request to terminate the contract. You may say, for example, that, “As you may know, I am required to provide30 days’ notice before the termination will take effect. This formal request is intended to serve this purpose.”
Step5
Offer to answer any questions the company may have. Although your phone number is featured at the top of the letter, supply it again, along with the best times of day to contact you.
Step6
Thank the recipient for her time and “prompt attention to this matter.” Close your letter with the formal sign off “Sincerely.” Add four lines of white space and type your full name. Sign your full name above your typed name. Save a copy of this letter for your records.
Step7
Proofread and edit your letter carefully, correcting any spelling or grammatical errors.
Step8
Send your letter by certified mail. A receipt will prove that you mailed the letter in case a company rep claims she did not receive it.
