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The obvious choices are: planning, finance, skills, decisions, execution??
the most essential part of project to be successful is the plan
The timetable for the project
All the nine knowledge areas and all the Process groups must be applied through all project phasis in the most effecient and effective ways if you want your project to be a success.
There is not one particular part of the project that is more important than any other part. Without all of the parts of the project the project will not succeed or will not be as successful as it would be if it were complete. That is like asking what is the most important part of a car or a table or a chair. All the pieces make up the whole and when one piece of the whole is missing the whole can not be successful.
1. Smart People
Without the right team in place, any strategy and plan has the potential of completely falling apart. Because of this, the core project staff, expert resources, suppliers and all stakeholders should be part of the team dynamic. All of those involved must have commitment to the group, share similar visions for the projects and strive for overall success.
Project managers can face serious trouble if inadequacy is present within the team. Inept leadership or an out-of-sync team can send a project towards failure. It is important to assign the right people to each aspect of the project and make sure that they are working well together. Additionally, the entire team should be completely informed and involved in order to have the most successful outcome, which means that communication has to be on par.
Use a software tool to get everyone online and using a central repository of information. Tools like Copper Project not only allow you to manage the To-Dos and Project plans, but will also allow you to set the availability of your resources, and then book their time on specific tasks/projects. Once they’ve logged their time, you have a powerful system that not only automates time-sheets/invoicing, but stops your project processes falling apart when your
2. Smart Planning
Comprehensive planning sets up a project for success from the start. All stakeholders should be on board during the planning process and always know in which direction the project is going to go. Planning can help the team to meet deadlines and stay organized. Good planning not only keeps the project team focused and on track, but also keeps stakeholders aware of project progress.
There are many benefits to smart planning. This first step in the project process allows for a reliable and realistic time-scale to be created. Assuring accurate time for cost estimates to be produced and for clear documentation of milestones and deliverables will make things much easier as the project progresses. A proficient plan details all resource requirements and doubles as a warning system. If task slippage is at risk, then a warning system will provide clear visibility of what to expect.
Use a tool that offers a full drag and drop timeline so that you can quickly and effectively build a project plan and establish an accurate end date. Use previously completed projects as templates for your future projects. In this way not only can you avoid redundancies associated with creating a new project from scratch each time, but the more often you reuse a template project the closer you’ll be to accurate timelines and budget estimates
3. Open Communication
Looking closely at details and listening to outside sources of information is vital to the success of a project. Keeping open communication within the team is absolutely essential. When working under a specific timetable, it is important that the team remains well-informed. If a problem arises on one part of a project, it can negatively impact other parts as well. Communication is the best way to prevent problems from occurring.
Communication should also be focused internally within the organization. Keeping an organizational history of major projects will give convenient access to improved policies and business processes. If this isn’t done, then a team may repeat mistakes that have already occurred. Listening to stakeholders and paying attention is a very important ingredient for success.
Good communication also includes knowing when to say no. A project team should never promise anything they know they can’t deliver. Saying no in the beginning could save an overabundance of unnecessary problems later. Always be honest about what your team can do and when it can be done by.
Aside from using a tool that allows draggable timelines, also find one that allows you to use previous projects as templates for establishing your new timeline. Not only will you improve your processes over time (becoming more accurate with your estimates and setting client expectations accordingly), but you also improve communications between all your project participants.
4. Careful Risk Management
Project managers know that things rarely go off exactly as planned. During the planning process, it is vital to produce a risk log with an action plan for the risks that the project could face. Make sure all key stakeholders are aware of your risk log and know where they can find it. If something happens, then the team can quickly resolve the issue with the management plan that has already been set in place. This will give the team confidence when facing project risks and help the clients feel comfortable with the project’s progression.
Having a central online database of project information is vital to ensure you don’t lose crucial project momentum during the project, but also in the event of losing key participants you can quickly get your new team members up to speed.
5. Strong Project Closure
If a project does not have strong closure, then it has the potential to continue to consume resources. The project team must be firm and agree with the customer that all critical success factors have been met. Confirmation of the project delivery, testing, and release must be agreed upon and signed off. Satisfaction surveys are good forms of documentation to log and file for future reference and valuable information for use in the future.
It is the project manager’s job to ensure that everything runs smoothly on a project, but having a great project manager doesn’t guarantee a successful project outcome. The entire team paying attention to key factors is what will help lead the project to true success. This success will then lead to proactive, organized project plans and an increase in quality of all future projects.
Planning is essential to make a project successful.
Be focused in your work and project.
The order of the steps to implement the project according to the priorities and reality through implementation
Proper planning,the required finance and all the resources required for a perfect project.
To Successful your Project should be follow this Steps:-
1- Study the Project Contract and to find out:-
a- Contract Amount.
b- Execution Period.
2- According Above:-
a- Plan Timing Schedule.
b- Plan the Organizational Chart.
c- Monthly Financial Flow.
3- Study the Project Drawings and Specifications.
4- Interest to as Follow:-
a- Cost Control.
b- Quality Control.
c- Evaluation to your Team Work.
Initiation, Planning, Execution, Monitoring & Controlling and Closing are the process in which Monitoring & Controlling is the critical one which is most important to maintain quality to avoid rework, wastage of resources, time and cost
