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The accounts payable process, involves entering all the purchase invoice received in the accounting system, or books
After entry stamp or sign each purchase invoice as "entered"
The filing for the purchase invoices can be alphabetical in order and name the file as unpaid invoices, or scan them if using accounting systems to the system.
After end of the month, i would receive all the statement of accounts from suppliers and reconcile with my accounting systems, if purchase invoice are missing, i would place a call to supplier to provide a copy.
after matching the statement with the invoice received i would attach them to the statement and keep it ready for cheque entry and payment.
