Procurement fair evaluation system ??

Please make an initial screening to check the following points. The initial screening shall be made by 2/3 person together to have a fairness.  

·       Signing of bid form

·       Submission of required security deposit

·       Submission of regulatory compliance document like trade license, VAT registration, Manufacturer’s authorization to quote for their product, if applicable

·       Signing of performance guarantee form by the manufacturer. If applicable

After initial screening, tabulate the qualified bids after initial screening and compare the bid prices, delivery terms, payment terms, warranty conditions for a decision. 

A fair evaluation system can be specified through many factors such as:

1- A consistant technical evaluation.

2- A fair conduct during the financial evaluation.

• As for the technical evaluation: A technical evaluation must never be performed by the Supply chain management  it should performed either by the beneficiary of the procurred item or a third party services can be solicted in case the evaluator lacked the technical experience.
• As for the financial evaluation this part should be handled by the Supply Chain department in a transparent, professional manner to insure the fair comparison and compliance with the code of conduct in tendering procedures.

Regards

Comparison of Bids Apple to Apple