How can I manage my lot of scattered MS word files in my computer?

Dear Sir, == When we start working on our laptop or PC and begin in searching for data, we dramatically store those data in MS word of our made to be stored in the computer.
Once these data clusters or scattered in the computer corners, the issue become serious and require optimal solution to find out.
=1= File Management is important for maintaining, protecting and securing your data.
Although it is ignored often, but if you do it, it would help you to work faster and provide a boost to your work process.
Today I have some tips for you which would help you to organize your files.
-                     Organize by file types.
It is a common sense to follow this tip but most people mix up all their files, like they clutter their PowerPoint presentations with MS word documents.
Well, this won’t help you to seek your files with ease into your computer.
Better create different folders for each file type.
-                     One place for all.
Create a specific location where you would like to place your files related to your business work. 
-                     Create folders in that one place.
Now once you’re done with choosing a specific location where you will place your files, you can start creating folders in it as per your convenience and need.
Well, use plain and meaningful text to recognize your files easily.
-                     Create folders within folders.
You should nest folders within folders depending upon your need.
-                     Follow the file naming conventions.
In order to keep your computer data organized, file naming also plays a major role.
Try to keep your file names easy to understand and meaningful.
-                     Be specific.
You need to be something specific while naming your files.
Like, you need insert login while naming files.
-                     File as you go.
File your document as soon as you’re done with creating it.
So, have a habit of using the ‘Save as’ option as it would help you to create, save, name your document and save it in the appropriate location.
-                     Place files conveniently.
There are some files that you need to open again and again i.e.
open some files frequently, then you can place those files at the top of the list and you can do it by renaming that file with ‘a’ or ‘aa’ in the beginning so that it would appear at the top of the list.
-                     Do NOT Delete.
If you have any old files and you almost never need them, then rather than deleting them, place them in a single folder and name them as ‘old’ or ‘inactive’, you never know you may when those files can again be useful to you to check your precious records or data.
-                     Back up your files.
It is always essential to take a backup of your data because you may never when your computer might get infected or you may lose your data due to technical problems in your computers.
So, take a backup into a CD/DVD or any other source on a regular basis.
  =2= Libraries in Windows are designed to facilitate finding, working with, and organizing files scattered across your PC or network.
A library brings your stuff together in one place—no matter where it's actually stored.
The result? You get more done.
= Say you're assembling a family album from snapshots stashed on an external hard drive, your spouse’s PC, and your work laptop.
In Windows 7, you simply create a library, name it something (perhaps, "Family Photos"), and then tell Windows which far-flung folders your new library should include.
Your photos are still physically located in three different spots—but now they show up in a single window.
= Windows 7 comes with libraries for documents, music, pictures, and videos.
But you can personalize these, or create your own, with just a few clicks.
There's more.
You can also quickly sort and shuffle your libraries—for example, documents by type, pictures by date taken, or music by genre.
And easily share libraries with people on a home network = A library gathers files from different locations and displays them as a single collection, without moving them from where they're stored.
-                     So, at first, you will create a new library; There are four default libraries (Documents, Music, Pictures, and Videos), but you can create new libraries for other collections.
-                     Second, Arrange items by folder, date, and other properties; Items in a library can be arranged in different ways using the Arrange by menu, located in the library pane (above the file list) in any open library.
-                     Third, you can include or remove a folder; Libraries gather content from included folders, or library locations.
-                     Finally, change the default save location; the default save location determines where an item is stored when it's copied, moved, or saved to the library.
  =3= A free search program called "Everything", when installed, will very quickly build an index of your entire PC and can instantly list all Word documents if you type in ".doc" or ".docx" (without the quotes).
You can then sort this list by any means and it should be very easy to find particular files.
You can also narrow the search by adding any other part of the filename you are looking for.
(http://www.voidtools.com/).
  =4= Disk defragmentation is a process to reduce the amount of fragmentation by organizing the contents of the mass storage device used to store files into the smallest number of contiguous regions (fragments).
Thus it would be easy for you to copy, past, save, and search files.
= Fragmentation happens to a disk when the file system cannot or will not allocate enough contiguous space to store a complete file as a unit, but instead puts parts of it in gaps between other files.
A hard drive tends to get fragmented files over times as you save, change, or delete files.
= When a hard drive gets fragmented file, your computer performance has been slowed down as it has to look in many different places when you try to search and find a file.
That can be a very awful experience.
Disk defragment is necessary to execute periodically to maintain good computer performance by rearranging the scattered data on your hard disk and reuniting fragmented files so that your computer can run more efficiently.
= Windows offer a free utility to help Microsoft users to defrag hard disks for better performance.
However, it is a complicate and time-consuming process. 
Anvi Ultimate Defrag is compact, quick and safe to speed up your computer performance by analyzing fragmented file, cleaning system junks, repairing disk bad area and defragging hard drives.
It is a brand-new utility that allows you to defrag multiple drives at one time as well as defrag removable drives such as mobile disk and USB removable drive.
   Best wishes, Lubna al-sharif  

If you want to manage Scattered MS word files in your system by Date/Format/Size/Name or by category at separate folders/place, to find easly just you create folders and sub-folders as your require.
go to search “.doc for office2003 or below and .docx for2007 or higher", you can search hidden files also with this function all your scattered MS word files from computer data storage into the system.
  Right click and arrange (store by > date/name/size) and move your files by Date/Size/Name or by category by order to find easly at separate folders/place as you required.
  You can Scattered not only MS word you can search any format like .pdf, .psd, .xls also.

أولاً من المهم جداً أن تكون مرتباً حتى تستطيع الحصول على المعلومة التي تريدها في أسرع وقت و بأقل جهد , وذلك بإتباع خطة لتصنيف ملفاتك على الحاسوب و أسرع الطرق و أحسنها أن يتم التصنيف بإنشاء فولدرات تسمى حسب شكل الوعاء الذي تحفظ فيه معلوماتك مثلاً : 1(فولدر خاص بالويرد يحتوي داخله على كل ملفات  الويرد (و يمكن داخل هذا الفولدر إنشاء فولدرات فرعية تحتوي على فايلات ذات موضوع واحد 2. 
( وفولدر خاص بملفات البوربوينت (يمكن داخل هذا الفولدر إنشاء فولدرات فرعية تحتوي على فايلات ذات موضوع واحد   3.
وآخر بملفات الإكسل   4.
وآخر بملفات الأكسس  5.
وآخر خاص بصور مناسبة معينة وهكذا  

I would like to give a thumbs up to the valuable points provided by Lubna.
Thanks.
Specially for the concept of  - files storage in folders and linked to a personally arranged library concept in Window7.
But question here is how can i NOW manage all MSword files clutterred in my disk? Hi - few simple steps can resolve this issue.
1.
use MS Word2013 recent files & folders option to know your recenly accessed files and folder OR use do a windows search for *.doc and *.docx to get to know these folder / word files in these folders & also connect  plus include your external disk also in your search where you backup files.
2) create a My DOCs files library folder in Windows 7 to include all these MSWord folders searched in step1.
( while harder part for all other OS you need to maintain shortcuts to each searched folders in1 main folder and later manually spent some valuable time re arranging them to avoid mismanaging word files in the future) 3) Library shows all the word files needed to be managed (also the one stop folder to search or backup all your MSword docs).
4) Manage the files by renaming or sort the files by date modified in this library by points provided by Lubna.
5) if you find accessing files slower, use the defrag program for your disk.
remember BACKUP your files to an external harddisk always .
you are responsible for this.
nowadays external harddisk come with auto backup software which runs on schedule.
Take care and have a gr8 day ladies and gentlemen..

There are a number of ways to organize documents for ease of access: 1.
A good naming convention.
For e.g., the initals in the file name may be named as a useful string such as BRD for business resource documents.
2.
Arranging files in properly named folders.
dumping all the files in one folder labelled work files is not going to cut it.
You need to bifurcate them under a suitable title such as reconcilliation fles or approval notes etc.
3.
Change the folder view to detail.
In this way you can easily review the file details such as last modified date so as to be able to track which ones are the latest.

you can do a search by the windows such as  " *.doc" and so you can find all of the word files.
now you should select a place to save them you can select one of your drives and make folders and sub folders ( within the type you want to  your new save method)   for example by date.
by type ( for example subject) .
we do this in my work place by making a list in excel that has several items for a word doc .
for example one list sheet for the sent letters.
one list sheet for arrived letters.
etc  Good luck  donya golsanamlo

by giving the same documents same names like animal-1, animal-2 ...etc.
then each samed group in a folder contains them.

Hi Here's some few simple tips to follow in managing your scattered document files:( this is I always do when Im arranging my files 1.Create a first folder; right click then click new> folder> (Name your first folder as your Reference point) Ex.
Your initial name followed by date, YCEL2013.
having date on your name folder is important so you can easily search file that your are needing.
2.
Then customize your folder by clicking personalize then customize.
you can use different icons there to choose from.( For me its beneficial to use because I can easily see which folder I need to search and keep).
3.
Then make another folder as many as you needed and do it as a subcon folders inside your Main Folder..Name your folder (can be based on Months with year or Initial word for easily pickup Example: Purchase to Order2013.
4.Once you have your folders, separate now your files in different category like all MS word files in one folder then MS excel files in another folder.etc.
5.
When you manage to sort all your needed files per folder, you can now put your main folder in desktop main screen for easy access, but always make sure that you have a backup copy like saving it in usb or external drive.
Hope I can give you a help for this..thanks..Happy sorting.='>

Hi - few simple steps can solve this issue.
1.
create a maste folder in the drive which is safe.
2.
create folders according to the types of files you have like excel, ppt, word etc.
3.
inside these folders you create either have another folder as per your convenience naming by date or company ....
4.
if you delete any files, plz empty the recycle bin and if also you can delete the temporary internet files.
5.
don't use any online programme without checking its utilities, to free up space in your computer they sometimes delete important files.
Rest you will earn more once you start doint it practically.....